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2024 Holiday Poem - 12/24/24


I sometimes hear it said That things have never been like this before. That challenges are unique, That stresses seem like more.   I sometimes hear it said That we're asked to do much more with less. That workloads are increasing, And we're resource-constrained at best.   And others often say That things are really very good. That they enjoy those Read more

Is Their Poor Planning Your Emergency? - 12/17/24


Have you ever heard the saying:  Your poor planning is not my emergency. I’ve heard it said often – not necessarily directly from one person to another.  More typical is that I hear it from the person having to drop everything and do something immediately because someone else didn’t think Read more

Empathy Examples for Everyday Situations - 12/10/24


I’ve often said that empathy is the single most important characteristic of people who are great at customer service.  If empathy is essentially “to understand the other person,” it helps so much to have that ability in order to specifically help someone.  To talk to what’s unique about them.  Read more

Tell Them Why You’re Giving Thanks - 12/3/24


Thank you! Merci! Danke! Doumo! Gracias! It seems like every language has a translation of Thank You.  Even though I only fluently speak English and speak Spanish, un poco, I – and probably most of you – have heard some or all of the translations of "Thank You” noted above.  Read more

Refine Your Decision-making Process - 11/26/24


Every day, you make decisions of what to do and what not to do.  And in the world of customer service, often the affected parties are our customers, our co-workers, and our company.  Here are a few quotes to consider when you’re thinking about evaluating and refining your decision-making Read more

Acting on the Guiding Principles for Great Customer Service - 11/19/24


In last week’s tip, we shared 5 Guiding Principles for Great Customer Service.  This week, let’s address what “taking action” looks like on those key principles.  If last week was about what to do and WHY, this week is about the HOW. Engage with Interest: To engage with interest, proactively Read more

Guiding Principles for Great Customer Service - 11/12/24


It’s hard to know every procedure, every policy, every technique possible to handle every situation correctly.  After all, maybe our procedures are standard, but our customers are not.  Maybe our policies stay pretty consistent, but our customers’ needs and issues, their attitudes and actions can change from customer to Read more

From a Simple Question to an Exceptional Experience - 11/5/24


Phyllis loves her job.  It’s not just because she loves being a customer service representative, not just because she really likes her co-workers, and not just because she enjoys her company.  It’s because she really appreciates her customers, as well. A customer had ordered a register book off the company Read more

Fix One Problem without Creating Another - 10/29/24


If you’ve ever had an issue with your dishwasher, this will sound familiar.  I’ve dealt with so many dishwashers over the years, and they always seem to have some kind of an issue.  Maybe it’s because of the mix of water and technology, but for whatever reason, these never Read more

Delight Your Customers - 10/22/24


Buddy the Bug Man was different.  His company was new, and the only reason why Janet tried him out was that the service she had used for years just wasn’t working.  Whether it was mosquitoes in the yard, ants in the kitchen, or cockroaches flying through on their way Read more

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A Great Carolinas Customer Service Example

Posted on July 14, 2009 in Business Advice, Carolinas Please leave a comment

There are many examples of great customer service in North Carolina and South Carolina. One organization that has a strong presence in these states and delivers outstanding service is Chick-fil-A.  This Southeastern-based organization has a reputation built from the experience of its customers, where you get consistently good service no matter which restaurant you patronize.  You seem to get consistently courteous, respectful, and personalized service no matter which employee you engage in the drive-thru.  You constantly hear their branded slogan “my pleasure” whenever you thank them for something.  They offer their name to you when you place your order at the drive-thru, and they present a very clean and welcoming appearance when you eat inside.

How does Chick-fil-A do this? There are many methods they use, not the least of which is how they attract their personnel.  We’re familiar with how they will proactively go to particular schools or organizations to recruit staff for their restaurants.  This is done so that they have more control over their applicant pool by seeking out those groups more likely to have personable and professional individuals participating.

They have orientation and training which all staff attend which focuses strongly on the organization’s mission and vision to ensure that everybody understands why they are working there and how important the customer is to them.  The mission in part is to ‘have a positive impact on everyone with whom we come in contact.’ That could be the mission statement for any kind of business in the world, not just a restaurant.  It doesn’t say anything about chickens or waffle fries, but it says a lot about the mindset that it wants its employees to have.

To many customers, the fact that they are closed on Sundays is an example of the organization’s values as well.  And it is also a perk to employees.

Finally, it’s an organization with a strong work ethic – they have the motto “if you’re leanin’, you should be cleanin’.”  They try to promote the need for employees to be proactive and look for opportunities to do something positive for the business or its customers, even when the day is a little slow.

Take the Chick-fil-A challenge.  Go to a restaurant today, and see what you can learn from them to apply to your business.

Interested in improving your company’s customer service?  See more information at:  http://www.cssamerica.com/


Let Customer Service Crush the Stereotypes

Posted on June 22, 2009 in Government Please leave a comment

Ever since I was a little kid, on TV and the radio and from people talking, I heard stereotypes of “government workers.” The stereotypes were never very positive. They talked about the slow speed with which the employees did their work, the lack of passion and energy with which they communicated, and the low level of responsiveness.

But most of the folks that I and my company work with in government are not anything like those stereotypes.  Yet, it’s still interesting to see what those industry stereotypes have done to the perceptions of employees who work in that industry.  Employees in that industry are stereotyped as being non-responsive, lazy, slow, non-productive.

Those stereotypes come from perceptions that relate to characteristics of customer service. We believe that customer service at the highest level is comprised of two primary things:

  1. The Attitudes, Skills, and Knowledge of employees.
  2. The Processes within which the customers experience the business.

The stereotypes that I refer to relate to judgments and perceptions that residents have of the employee attitudes and processes at municipal governments and other state and federal government agencies. It’s amazing that those perceptions of negativity so often relate to the perceptions of the customer service.

In other words, what many customers perceive or believe about an industry or an individual organization are based on what they perceive of that industry’s or that organization’s customer service.

If you want to change the perception of your organization or your industry in your customer’s eyes, start by improving your customer service.


Seek to Understand

Posted on June 9, 2009 in Business Advice Please leave a comment

One of the best tips I can give anyone new to the world of customer service is to “seek to understand.” When you think of the phrase “seek to understand,” you realize that it focuses on one person trying to understand something else or trying to learn about someone else.

When you think about poor customer service, you think about somebody taking a complaint personally. If you take the complaint personally, you’re more focused on how this impacts you rather than seeking to understand how it impacts the other person. When you think of poor customer service, you think of an employee getting into an argument with a customer when it should be easy to avoid the argument. But it is difficult to get into an argument with another person if you are truly seeking to understand. Because seeking to understand focuses on learning from the other and rarely involves the negative emotions of anger or hostility. 

When you think about poor customer service, you think about an employee who is impatient or seems rushed. But people who seek to understand are patient, they try to learn about the other person and their situation. When you think about poor customer service, you think about the employee talking on their cell phone or who is ignoring the customer because of some personal conversation with a co-worker. But employees who seek to understand welcome opportunities to help customers with needs or issues, and they seek to understand what the specifics of those issues and needs are and how to address them.

When you think about poor customer service, you think about employees who do not understand their processes and who don’t understand their products. Employees who seek to understand try to learn what the processes are like so they can work with the customers in the processes. They try to learn what their products are all about so that they can effectively convey that information to the customers.

If you want one great overriding thought to help guide you through your day in serving your customers, Seek to Understand.

Interested in improving your company’s customer service?  See more information at:  http://www.cssamerica.com/


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