covid-19 | Customer Service Solutions, Inc.

What’s the Good Word? - 9/21/21


Each one of us talks to co-workers and customers every day.  And when you’re speaking with someone, there are always good ways to respond to questions or issues.  But there are also better ways to respond.  Since you’re receiving weekly customer service tips, I know you are all about Read more

You can read me like a book - 9/14/21


Let’s say that I’m the customer, so it’s important to listen to what I say when we’re talking.  However, sometimes there are hidden words within the words.  I’m not talking about the tone of voice that I use as much as I’m talking about the words I choose. Sometimes you Read more

Show Your Confidence - 9/7/21


“Self-confidence is the first requisite to great undertakings.” To do something great, you need to have confidence in yourself.  That confidence often comes from positive experience, preparation, understanding what has happened and could happen, and having the knowledge and resources and training to address it when it does happen. If you Read more

Dear Customer, What do you expect? - 8/31/21


Studies show that 40% of customer dissatisfaction was because the company didn’t meet the customer’s expectations.  The company overpromised and under delivered, or the company didn’t even do the bare minimum of what the customer expected. To avoid dissatisfying your customer, meet or exceed their expectation.  Simple, right?  It only Read more

Listen Here…or Hear - 8/24/21


To listen or not to listen?  That is the question… Okay, so I’m no Shakespeare, but I like to quote the masters – Shakespeare, Senge, Seinfeld – whenever I get the chance. Today’s topic is listening versus hearing.  There are distinct differences.  It's important to go beyond hearing what somebody says Read more

Show Nothing but R-E-S-P-E-C-T - 8/17/21


With the new Aretha Franklin movie, Respect, coming out, it’s a great time to talk about Respect in customer service.  Respect is a word, a concept, an experience that’s brought up a lot in customer service, and it’s usually discussed when someone has been disrespected, Respect is part of Read more

It Matters How They Heard About You - 8/10/21


In the 1,000+ surveys that CSS has conducted over the past 20 years, it’s interesting to read how our clients’ customers heard about them.  This question is typically asked of first-time customers, and it’s especially helpful for those customers because you don’t typically have a lot of information on Read more

Diss the Dissatisfiers - 8/3/21


Do people still talk about “being dissed?”  When I was growing up, we used to talk about how someone may get dissed by others – short for disrespected; you could also define “diss” as holding in contempt.  I understood the term “diss” and used the term, at times, to Read more

Keep it Simple in Complex Situations - 7/27/21


Life involves making a series of decisions, and whenever serving customers or dealing with difficult issues, those decisions can become more challenging. Part of what makes decisions difficult is that there are so many factors to consider:  People. Policies. Procedures. Places. Products. Processes. Personalities. Who are the people involved?  What policies Read more

Customer Service Experts have a Presence - 7/20/21


Standouts in the sports, entertainment, business, and political fields are sometimes said to have “an air about them.”  Unfortunately, that definition of air sometimes is perceived as an air of superiority or an air of condescension or something that doesn’t always have the most positive connotations. Well, the greats in Read more

Regain Lost Motivation – 4/6/21

Posted on in Customer Service Tip of the Week Please leave a comment

For many of us over the last 12 months, our home has also become our workplace.  Our work interaction has been 2-dimensional through the computer screen as opposed to the 3-dimensional experiences we’re used to with co-workers and customers.

We are all motivated in our own unique ways.  Some are money-motivated.  Some are personally motivated to do a great job.  Some are motivated by incentives or accountability measures.

But when COVID hit, we lost one big motivational factor – that is a more personal human touch and interaction with those that we work for and work with on a daily basis.

We are in the process of getting that motivational factor back.  We’ve gone from no remote to fully remote; now we’re moving toward the hybrid model or maybe even back to some semblance of an in-person model over the next few months.  And whereas there are challenges with that change, one of the big benefits of this movement is that we regain some of our lost motivation.  For some of us, the informal and formal interaction, the human touch, the encounters with folks in a 3-dimensional kind of personal way is a motivating factor.

It’s one thing to have those ZOOM calls; it’s one thing to have those e-mails and texts and phone calls going back and forth. But for many of us, it’s a better thing to be with other people.  It’s a better thing to form relationships with others.  It’s easier to feel a part of something, and not so isolated from everything.  It’s easier to be motivated instead of having to constantly motivate ourselves.  And for many of us, that motivation comes from being with other people, even if what we’re doing is the business aspect of life.

I know there will be a lot of challenges as we transition back into more in-person activities.  But also realize that the challenges we’ll face will also come with the joys of getting back in touch with co-workers and customers alike.

Regain your lost motivation.

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Should I Stay or Should I Go? – 2/23/21

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Should I stay or should I go?  That’s not just a classic song by The Clash.  It’s also the question customers ask more and more, especially during difficult economic times.

A recent study in the Charlotte Business Journal noted that 50% of North Carolina businesses are concerned with how to maintain their existing customer base.  Even after almost one year of dealing with COVID-19, that concern continues – understandably so.

Customers are the life of any business, so sustainability and growth as an organization depends largely on retention and growth of the customer base.  Since the question I’m highlighting from the Business Journal study focused on existing customers, let’s talk about your current base of clients.

For you to maintain your existing customer base – before developing strategies or launching some major personalized reach-out campaign – let’s pause.  Let’s first determine what information we don’t know, and then let’s ask our existing customers to supply us with the information we need to keep them!

Retention:  Why did our customers begin working with our companies?  What about our products, our services, our people brings them the most value?  Why do they stay with us?  Why would they leave?

Growth:  Are they aware of our array of products and services – especially those that they don’t currently use?  Do they know about new customer processes or technology, policies or perks that could benefit them?  Are they aware of special values, resources, or unique opportunities available to them as existing customers?

Future Plans:  How likely are they to stay with us, to purchase more, to want to upgrade what they get from us?  How likely are they to look elsewhere for our types of services, and who else is competing for their interest or their dollar?

Every day, our customers are asking themselves whether they should stay or go.  Let’s make sure we’re asking them the questions so that we have the answers we need to keep them for the long-term.

Get customers to tell you why they would stay.

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Keep On Going – 9/22/20

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Thomas Edison once said “Many of life’s failures are experiences by people who did not realize how close they were to success when they gave up.”

You are close to success – Keep On Going.

Winston Churchill once said “If you’re going through hell, keep going.”  This quote has been taken to another level in a recent country song by Rodney Atkins:  If you’re going through Hell, keep on going; don’t slow down.  If you’re scared, don’t show it.  You might get out before the devil even knows you’re there.

When you’re going through the toughest of times – Keep On Going.

Ed Gagnon once said “Today is harder to get through if we forget that we got through yesterday.”

Even if you can’t envision how this day could possibly end well – Keep On Going.

Too often we’re stumped by that failure, and the frustration causes us to stop.  But there’s a lot to be said for viewing our mistakes or failures simply as stepping stones to what will eventually be success.

Too often we’re dealing with rough times, and doing nothing seems like the only thing to do.  But there’s a lot to be said for making a decision and moving on – continuing to move towards some ultimate goal.  That long-term view can often pull you out of the mire of these short-term concerns.

Too often we’re so immersed in today’s challenges that we can’t see the promise of tomorrow.  But there’s a lot to be said for realizing that this too shall pass, because rough days in the past have ended, too.

The tip for today is Don’t let things stop you.  Don’t let that angry customer or that broken technology or that frustrating colleague or that restrictive policy or the difficulties of that new world that we’re living in cause you to stop.

Continuous improvement requires movement and progress. Getting better requires we Keep On Going.

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