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2024 Holiday Poem - 12/24/24


I sometimes hear it said That things have never been like this before. That challenges are unique, That stresses seem like more.   I sometimes hear it said That we're asked to do much more with less. That workloads are increasing, And we're resource-constrained at best.   And others often say That things are really very good. That they enjoy those Read more

Is Their Poor Planning Your Emergency? - 12/17/24


Have you ever heard the saying:  Your poor planning is not my emergency. I’ve heard it said often – not necessarily directly from one person to another.  More typical is that I hear it from the person having to drop everything and do something immediately because someone else didn’t think Read more

Empathy Examples for Everyday Situations - 12/10/24


I’ve often said that empathy is the single most important characteristic of people who are great at customer service.  If empathy is essentially “to understand the other person,” it helps so much to have that ability in order to specifically help someone.  To talk to what’s unique about them.  Read more

Tell Them Why You’re Giving Thanks - 12/3/24


Thank you! Merci! Danke! Doumo! Gracias! It seems like every language has a translation of Thank You.  Even though I only fluently speak English and speak Spanish, un poco, I – and probably most of you – have heard some or all of the translations of "Thank You” noted above.  Read more

Refine Your Decision-making Process - 11/26/24


Every day, you make decisions of what to do and what not to do.  And in the world of customer service, often the affected parties are our customers, our co-workers, and our company.  Here are a few quotes to consider when you’re thinking about evaluating and refining your decision-making Read more

Acting on the Guiding Principles for Great Customer Service - 11/19/24


In last week’s tip, we shared 5 Guiding Principles for Great Customer Service.  This week, let’s address what “taking action” looks like on those key principles.  If last week was about what to do and WHY, this week is about the HOW. Engage with Interest: To engage with interest, proactively Read more

Guiding Principles for Great Customer Service - 11/12/24


It’s hard to know every procedure, every policy, every technique possible to handle every situation correctly.  After all, maybe our procedures are standard, but our customers are not.  Maybe our policies stay pretty consistent, but our customers’ needs and issues, their attitudes and actions can change from customer to Read more

From a Simple Question to an Exceptional Experience - 11/5/24


Phyllis loves her job.  It’s not just because she loves being a customer service representative, not just because she really likes her co-workers, and not just because she enjoys her company.  It’s because she really appreciates her customers, as well. A customer had ordered a register book off the company Read more

Fix One Problem without Creating Another - 10/29/24


If you’ve ever had an issue with your dishwasher, this will sound familiar.  I’ve dealt with so many dishwashers over the years, and they always seem to have some kind of an issue.  Maybe it’s because of the mix of water and technology, but for whatever reason, these never Read more

Delight Your Customers - 10/22/24


Buddy the Bug Man was different.  His company was new, and the only reason why Janet tried him out was that the service she had used for years just wasn’t working.  Whether it was mosquitoes in the yard, ants in the kitchen, or cockroaches flying through on their way Read more

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Everyone is a Customer Service Representative

Posted on October 22, 2009 in Business Advice, Healthcare 1 Comment

This wish applies to any business, but let’s focus this wish on the healthcare providers of the world.

If I could wish one thing for any hospital that would improve its patient satisfaction, it would be this. I would wish that every person — food service worker, physician, nurse, administrator, CNA, physical therapist, unit manager, unit secretary, human resources manager, business office clerk, environmental services employee, volunteer — view themselves as a customer service representative.

Every individual noted above has their technical or clinical or financial or other professional responsibility. But, in healthcare, as with other service industries, part of that technical or clinical or financial or other professional responsibility involves communicating with others. It involves face-to-face communications, it involves telephone conferences, it involves e-mails being sent. Part of that responsibility includes communications with co-workers or communications with vendors or patients or family members or physicians or other guests.

That communication conveys something. It conveys that you care about the individual as a person, or you don’t. It conveys that you are focused on the person more than the task, or you’re not. It conveys that you’re responsive and “other focused,” or it conveys that you’re slow to respond and “me focused.”  It conveys that you understand the “care” part of healthcare as opposed to the technical or clinical or financial aspect of the task being the only thing of importance.

Imagine a hospital where every person you walked by, every person you spoke with on the phone, every person you communicated with via an e-mail treated you like you were special. Whether you are a co-worker or the visitor or the patient, you felt special.  You felt like these people wanted to help you, and caring for your health or your other needs were simply the methods that they used to care for you as a person.

Imagine having this culture where all hospital personnel truly understood how they themselves were customer service representatives. If you can imagine this, it is easy to imagine patient satisfaction scores going through the roof.

Interested in improving your company’s customer service?  See more information at:  http://www.cssamerica.com/


Act During Customer Service Week – This Week!

Posted on October 6, 2009 in Business Advice Please leave a comment

The clock is ticking. We are in the middle of Customer Service Week, and there are few times during the year when the gods of customer retention look down on us and place a gift right in our lap. The gift is having a week set-aside for us to focus on two key customer groups: 1) Those clients of ours that buy our products and services and help us to stay afloat, and 2) Our key internal customers — the employees.

With Customer Service Week here, we all have the perfect excuse to reach out to our clients to thank them for sticking with us, to convey appreciation for their referrals, to ask about what we can improve, and to reignite relationships that had gone flat because you’re so busy searching for the next new customer. We have the perfect excuse to interview them, survey them, ask them questions, use them as a supplier of information to make us better. We have the perfect excuse to say “hello” without putting them under pressure to buy our services.

So much of customer satisfaction is driven by the employees. Employees convey the attitudes of whether we care or are indifferent. The employees execute the processes that result in quick turnaround or long delays. The employees do the work that makes things happen right the first time or results in errors and rework. And employees act on the communications that convey that we are responsive or that we are lax in our customer dealings. The employees have such a huge impact on the end-customer’s satisfaction that we need to model, as managers, the behaviors that we expect of these employees by treating them as we would expect them to treat their customers.

So this is a great time to recognize employees for the tremendous value they provide in our ongoing operations and our trek toward our long-term vision for success. Reward employees for staying with you and growing with you, so you don’t have to spend so much time working your HR people to death, trying to find warm bodies to replace highly skilled individuals.  This is a time to simply thank employees for making your organization look good, since to many customers the employees ARE your company.

Take action this week to appreciate your internal and external customers.

Interested in improving your company’s customer service?  See more information at:  http://www.cssamerica.com/


What David and Goliath Can Learn From Each Other

Posted on September 14, 2009 in Business Advice, World of Customer Service Please leave a comment

Customer service may be a universal term, but it does not have universal definition. Oftentimes that difference in the definition is based on the size of the businesses.  So let’s look at what the Davids and Goliaths of the business world can learn from each other.

Most small businesses are about client relationships. Relationship building is vitally important to small businesses because they don’t have large budgets for advertising and marketing; so when they get a customer, they must whatever they can to develop relationships with and keep those customers.

Next, small businesses typically have personnel who are easy to get a hold of. If you have a question or you need something, you’re typically no more than a couple conversations away from talking to the company president. When you call in, you’re often talking to somebody who has a vast knowledge of the entire operations as well.

Finally, small businesses work extremely hard to quickly resolve issues – to keep that customer.  Keep in mind that customers – based on many national studies – have a much higher likelihood of repurchase if issues are resolved and resolved quickly.

Large businesses need to do likewise. They need to focus on relationship building, not just transaction closing.  They need to make it easy for customers to get an answer to a question.  And they need to have dedicated resources who can jump on issues when they arise.

But small businesses can also learn from large businesses.

For example, large organizations who are great at customer service have strategies on how to manage customer data, track information on customer utilization of products and services, and retain and grow with those clients.

Large organizations also measure a great deal.  They want to know how the customers feel, so they do customer satisfaction surveys. They want to understand what the customer experience is like, so many do mystery shopping. They measure issue resolution rates and helpdesk inquiries.

Many large businesses also focus heavily on alignment.  They have accountabilities in place for when staff fall short of expectations as well as incentives so that employees will have some reason to exhibit the behaviors with customers that will actually achieve the organizational goals.

Small businesses need to do likewise. They need customer retention and growth strategies.  They need to track customer satisfaction, issues, and other factors so they can make data-driven decisions to continuously improve their customer service.  And they need accountability and incentive pieces in place to align behaviors of staff with organizational goals.

To improve customer service performance, sometimes it helps to look at the nimbleness and personalized characteristics of the small business as well as the structure and data-driven orientation of the large business.

Interested in improving your company’s customer service?  See more information at:  http://www.cssamerica.com/


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