virgin airlines | Customer Service Solutions, Inc.

A Story of Willie and Aubrey - 2/8/22


The gift shop was a great experience!  Aubrey had bought items online from the shop for years, but she had never stepped foot in the store itself.  However, when travel plans took her on a trip to new surroundings, she took time out of her day to go to Read more

It Matters Who You Know - 2/1/22


The season ticket account holder has an issue, but he’s not too concerned about it:  I’m going to call my guy, and he’ll take care of it. The patient is confused about their bill.  The family member says: I know someone who can help. The husband discovers a problem in the Read more

Put an End to 1-Star Ratings - 1/25/22


If you ever had service performed on your car, I would not doubt it if you received the immediate e-mail asking for that 5-star rating. They want the big ratings because that makes them look good, and to get the big average rating you have to avoid the 1-Star Read more

Signs of Service Recovery Situations - 1/18/22


As we continue the slow trend of more and more customer interactions becoming in-person again, we need to remember those signs that we’re about to enter one of THOSE conversations.  It can typically take only 5-10 seconds to realize this is going to be a high-risk situation with the Read more

In Survey Development, Think in Reverse - 1/11/22


We often meet with clients interested in conducting a survey, and when we discuss the project, many clients come with questions in-hand.  They are interested, curious, even excited sometimes about the possibility of tapping into the voice of the customer! And when we review their questions and start to see Read more

Foster Positive Feelings - 1/4/22


I bet a lot of you all are like me - when you’re asked to share your feelings, it’s not always something that feels comfortable.  It obviously depends on the situation and who’s asking you to share your feelings.  So, many of us might hesitate in sharing our feelings. However, Read more

How to Make the Situation Right - 12/28/21


The manager in the field office felt that - when problems arose with customers - the company didn’t do an especially good job of responding effectively.  He felt like this was hurting customer renewals of annual service agreements.  The company developed many customer service and retention initiatives with little Read more

2021 Holiday Poem - 12/21/21


Breathe and rest and relax and rejuvenate. Close the eyes, and fill the lungs. Take a break, and be with friends. This is a time to begin. Renaissance is called a rebirth. Birth can bring new life. Life gives opportunity for living. Living gives opportunity for joy. We have so many outside factors, So many things that tug Read more

“I’m Sorry” Doesn’t Mean “I’m Guilty” - 12/14/21


Individuals and organizations mess up; that’s part of life… They told me that they were going to be at my home at a certain time; they were REALLY late.  The customer service representative said they would get a message to a co-worker, and the co-worker would call me back; I Read more

Apply Selfless Service - 12/7/21


Andrea had worked in human resources for years, and the company decided that it wanted to hire employees who were more customer service-oriented, regardless of the position.  After making that decision, they added some creative questions to the interview process. One of the most interesting questions that Andrea had to Read more

Make a Great Second Impression – 8/27/13 TOW

Posted on in Customer Service Tip of the Week Please leave a comment

Richard Branson, Virgin Group Founder, has been in the press a lot this year because of the relatively high customer satisfaction his companies create with clients. In a recent interview, Branson stated “In business, creating a favorable impression at the first point of customer contact is an absolute imperative. But what isn’t widely understood is. . .the customer’s second impression of the brand can be even more important than his first. The second interaction a customer has with your business usually involves something that has gone wrong — they’re having trouble using the product or service. Handled correctly, this is a situation in which a company can create a very positive impression. Sadly, it’s where things often go terribly wrong.”

When Branson talks about “second impression,” he’s talking about how you handle things when something goes wrong. I was in a store this weekend picking up some lumber for a project, I went to the far end of the store of the “Lumber” section, and they said that the lumber I needed was in the Garden Center – the exact opposite end of the store. When I got to the Garden Center, I started loading up some of the beams I needed, but the quality was pretty poor. However, there was good quality on a rack just above the floor rack, but it was secured with ties.

So I went to a group of three employees working in the dirt/mulch area, and the first employee told me to talk to the manager nearby. I asked the manager to cut the ties so I could load some of the better looking lumber, and he said they had two pallets of the lumber that were outside in the Lumber section. I told him I came from there, and they told me to go to the Garden Center; I again asked if he could cut the ties. He said “well that’s where they’re supposed to be.” After pausing for several seconds to give him to the opportunity to say “Sure! I’d be happy to cut those ties for you! I’ll even help you load them!” Instead he said, “they’re outside the doors at Lumber.”

I again went to Lumber – on the other side of the store – only to have the employee tell me that they don’t keep any outside anymore. She showed me that none were available, and told me that “They should just cut the ties for you. If they don’t, let me know.”

After I returned to the Garden Center, the manager looked at me and – as I approached said – “How many do you need?” I replied “Thirteen more.”

He proceeded to walk toward the lumber without saying a word to me. When he got there, he said “Oh! It’s just those ties.” I guess he thought it was going to be more effort than just cutting three ties with a pocket knife.

I said “Thanks. I’ll go get my cart.” When I returned about 15 second later, he was gone.

My second impression of the experience? They’d rather the customer walk than they walk. They’d rather inconvenience the customer than to call a co-worker. They’d rather not smile. They’d rather not apologize when they got something wrong (this is a HUGE issue in many companies). They’d rather go back to moving mulch than helping a customer.

Instead of focusing purely on how to deliver a core service or answer a question about products/processes/policies, focus on how you’ll answer the question differently and deal with the customer differently when things have obviously gone wrong.

Make a great second impression.