It is totally understandable why anyone would feel stress as a customer service representative. You may be dealing with complaints constantly. You have the internal pressure of making a quick call while adhering to a 2-inch binder’s worth of policies. You can hear the pain, the anger, and the urgency in the customer’s voice.
You are asked to juggle information, technology, empathy, procedures, and the uncontrollable – the other person.
I can’t provide every answer that will help you alleviate stress in the next 200 words. That would be unrealistic. But what I can do is offer you some quick tips on how to deal with stress in-the-moment:
- Don’t think of a horror that might occur in the future. Stay in the moment. Focus on what IS instead of the negative what could be.
- Breathe nice deep breaths. Let your breathing settle your heart beat.
- Ask the other person questions more than feeling like you have to react with the perfect answers. The questions buy you time and provide you with information.
- Remember how similar situations turned out well in the end. Remember that you have gotten through this before, and you’ll get through this, too.
- Think about how to help the other person more than how the situation impacts you. Moving your thoughts away from how it affects you and toward helping others reduces stress.
- Write down the facts you are learning during the conversation. Documenting is an activity that occupies the mind and the body.
When you’re feeling that in-the-moment stress, utilize these practices to calm yourself.
Use self-care to reduce stress.