Of course you care about your customer and your co-worker. You wouldn’t be reading these tips, trying to learn and improve, if you didn’t care. But sometimes that caring doesn’t get translated based on the words that we may use. So, we’re going to walk through 3 different scenarios, and for each scenario we will suggest what NOT to say (Because it may convey that you’re indifferent), and we’ll offer alternatives on what TO say to convey you care.
SCENARIO 1: The customer requests something from you, and you’re not sure it can be done.
- Don’t say “That probably won’t work.”
- Tell them that “I HOPE we can help…” The word “hope” displays your desire to help. Then, explain how you’ll investigate their request.
SCENARIO 2: The customer requests that you personally do something, but it’s not your responsibility.
- Don’t say “That’s not my job.”
- Tell them “Let me get you in touch with the person who can best help you with that.” This response conveys you’ve taken ownership at least to the point of getting them in touch with the right person. You care enough to help them get their need met.
SCENARIO 3: You are asked to help with something that is a low priority to you (although it’s a “big deal” to the customer).
- Don’t say “That’s not important” or “That just doesn’t matter” or “That’s a low priority” or “That’s not a big deal.”
- Say “I understand that this is important to you. Let’s see what we can do.” You acknowledge – with your words – the importance to them. You are looking forward toward a solution.
Ensure your words don’t convey you’re indifferent. Use words that convey you care.