Empathy is the key quality of somebody who’s great at customer service. We talk about it often – what it is, how to convey it, what it looks like, and how it makes the customer feel.
But along with knowing how to be empathetic, we also need to know how to be emphatic. There are many times when the customer lacks confidence or clarity, they are uncertain or anxious. And it is part of our role to build that confidence, convey more clarity, and offer certainty to help overcome the anxiety.
To fulfill that role in our conversation with our customers, we can be emphatic with our words. For example, it’s more emphatic to say “I will do ABC…” than to say “I think we can do ABC…” It’s better to say “This will definitely help” than to say “This should help.”
It’s better to give a shorter answer than a longer answer. It’s better to say “Yes,” then go into the description. That immediately answers the question, emphatically. That’s preferable to saying “There are a lot of different factors that come into play and for this particular situation…” Again, we’re trying to create certainty and clarity. It’s easier to be clear in a 3-word answer than in a 33-word response where the answer is somewhat hidden in the statement.
To be emphatic, think about more eye contact, more nods. You’re reaffirming what you’re saying while you’re saying it. Have body language that is complementary. Use good posture, have more concise arm and hand movements just like your wording is more concise.
You can be positive while being emphatic to build confidence, convey clarity, and offer certainty to overcome anxiety.