Business Advice | Customer Service Solutions, Inc. - Page 40

Don’t Rush to Resolve Quickly - 4/29/25


The customer is angry, so you use the CSS LEAD technique as designed.  You, listen, empathize, accept responsibility, and deliver on a remedy.  But it doesn’t work.  The customer is still upset, and maybe even a little more frustrated than when you started…why?! If the use of this technique fails, Read more

Energy v. Apathy - 4/22/25


I asked a couple friends who are much more scientifically-oriented the question: What is energy?  I didn’t mean E=MC2.  I meant physiologically, what is energy? They described a lot of things that sounded really good, yet far too advanced for my non-medical mind. Part of the reason why energy is of Read more

Prep Enough to Personalize - 4/15/25


Everybody loves Howie.  He is an account rep for the local air conditioning and heating company.  When I say Everybody loves Howie, I’m definitely talking about the customers.  His co-workers love him too, but customers are especially fond of him.  They seem to really enjoy their conversations with him, Read more

Get Your Customers to Brag, Not Bolt - 4/8/25


Here are two customer retention concepts that we discuss with some sports clients: BIRG and CORF.  BIRG is Basking In Reflected Glory.  CORF is Cutting Off Reflected Failure. You want BIRG.  You want the customers feeling so good about your organization that they want to be a part of your Read more

Narrow Your Focus to Seek Excellence - 4/1/25


You’ve probably heard companies use phrases such as: “We want to go from being good to great.”  Maybe they’ve said: “We strive for perfection, and although we’ll never reach perfection, maybe we can achieve excellence along the way.” These organizations find some kind of a catch phrase or slogan, but Read more

Avoid the Unfriendly Ghost - 3/25/25


Last week we talked about the qualities of “PERKI Customer Service,” essentially what attitudes and actions are characteristics of those who provide great customer service.  This week, let’s take the opposite approach.  What are some of the mistakes that people make?  Maybe these are mistakes of omission or commission; Read more

PERKI Customer Service - 3/18/25


After having worked on hundreds of projects over the years with thousands of thousands of individuals, some things become pretty clear. There are certain traits held by people who are great in customer service.  Look at this list, and do a self-assessment.  Which apply to you? Positive and Patient Do you Read more

It Helps to Downshift - 3/11/25


One of the first tips I heard when I was learning how to drive related to what to do when the brakes fail - downshift.  Shifting into a lower gear can slow down a moving vehicle.  I would explain this in technical terms to you, but considering I’m not Read more

Patience is… - 3/4/25


Patience is a…pain in the neck.  Why is it so hard to be patient?  Those of us who work in customer service know that we constantly have to show patience with our customers.  We’re ready to move to the next step or the solution because we’ve heard this issue Read more

Everybody Doesn’t - 2/25/25


Joey received the compliment, but he was confused.  Paula, his boss, and Joey had their monthly one-on-one meeting, and Paula noted that, although he was new, Joey was already doing a great job!  While there were learning curves on some of the organizational policies and the technology that he Read more

Student Retention Solution – The Four Cornerstones of Retention-based Research

Posted on in Business Advice, Education 1 Comment

Western Illinois University wants to retain more of its students. Particularly for first year students, a WGEM.com article notes that “More than a third of Western Illinois University’s freshman last year didn’t come back for their sophomore year.” So their answer is that they implemented a new mentoring program – Building Connections. This program taps into faculty and staff to volunteer to mentor incoming Freshmen.

Now whether the program is highly successful or not depends on many things; consider these questions. What’s in it long-term for the “volunteer” staff to fully participate? How well-trained are the staff? Do the students even want a faculty/staff mentor? About what will they be mentored?

But the most important question is “What’s the root cause of the problem?” The article notes that “over half of last year’s Freshman were first generation college students,” but that’s a fact, not necessarily a root cause. I hope that WIU is really digging into research to identify what are the core characteristics of those who do not return v. those who do. The research needs to be based on their historical data, the perceptions of their incoming Freshmen, their current students, and those that left. These are the Four Cornerstones of Retention-based Research.

In other words, I hope they use data to point them toward the right solutions.

When you’re dealing with retention issues, you most likely have a myriad of data on customers who were retained and those who weren’t. Use that as the starting to point to get at the true root cause.

Listen to our latest podcast episode of “Stepping Up Service” on The MESH Network at http://themesh.tv/stepping-up-service/

Interested in our Education Industry services? See more at http://cssamerica.com/cssed.htm


Outsourcing Groupon E-mail Customer Service?

Posted on in Business Advice, World of Customer Service Please leave a comment

Groupon is toying with the idea of outsourcing some of its e-mail customer service. In a recent wired.com article, Groupon notes that it’s looking to open its own customer service center in India. While it notes that it’s not using an outsourced vendor, the reason for the move is clear – to save money. According to the article, “Groupon shares closed at $4.27 Monday, down almost 84% since the company’s initial offering in November.”

But what might be most interesting about the article is the information shared about the job posting in India. Groupon is looking for “staff with ‘high degrees of empathy, patience, resourcefulness, and web savvy [who can] respond to emails.'” So let’s percolate on this for a minute.

Much of the dialogue in business these days is conducted via e-mail. So to be effective in communicating with customers via e-mail, just as you would via face-to-face or telephone communications, you need to understand what employee qualities would work.

While empathy is vital to great customer service (in outsourcing or otherwise), it’s particularly difficult to convey when communicating via e-mail. To provide good customer service via e-mail, one of the primary qualities is the ability to write, to understand the words you’re using and how the other person would most likely receive them. An employee needs to know how to write in a concise manner, to answer questions specifically, to set expectations. They have to know how to write well.

Whether Groupon adopts this outsourcing philosophy is up to them, but if they (or any other company) wants to provide good customer service via e-mail, they need to look for people who can write in an organized manner, who can personalize in writing, who write with more of a “you” focus than “I” focus, yes – who can convey empathy in writing, and who can convey tone with the written word.

Look for something special in your customer service reps.

Readour New Book– “Ask Yourself…Am I GREAT at Customer Service?”http://www.amigreatat.com/

Listen to ourlatest podcast episode of “Stepping Up Service” on The MESH Networkathttp://themesh.tv/stepping-up-service/

Interested inimproving your company’s customer service? See more at ournewwebsite! http://www.cssamerica.com/


Canceling Internet Service – 8 calls, 5 employees, 5 tweets, 2 phones, and a Partridge in a Pear Tree

Posted on in Business Advice, World of Customer Service Please leave a comment

Welcome to my nightmare from Saturday. I wanted to cancel internet service at my home, and this is what transpired…

Web Attempt to Cancel

I logged into to my account on the company website to cancel internet service (but keep my television service). The website FAQs said that I could not cancel over the internet, and it provided a number to call.

Call Attempt #1

  • I called a toll free number found on the website.
  • The system stated “I noticed you’re calling from an out of town number,” which seemed odd since it was a toll-free number.
  • It said to press 1 for Los Angeles, 2 for El Segundo, etc. I’m in Charlotte, so I wasn’t expecting the El Segundo reference.
  • The system asked what I was calling about, and I said to disconnect; after I confirmed again that it was to disconnect…I got the proverbial “All of our agents are currently busy” message.
  • After 8 minutes of silence (absolutely no noise, beeps, or music), I hung up.

Call Attempt #2

  • I called the same number and went through the same menu.
  • The call was transferred to a representative after 2 minutes of the menus, and he picked up immediately – whew!
  • Charles introduced himself; I introduced myself.
  • He then said “Is anyone there? I cannot hear anyone. If I don’t, I will be forced to hang up.” After not hearing my repeated statements of “Hello! Charles! Can you hear me?!”, he hung up.

Call Attempt #3

  • I used a different phone (a cell instead of the landline at the house), called the same number and went through the same menu.
  • I received the “All of our agents are currently busy” message.
  • This time I DID get music and a message about every 90 seconds about agents being busy.
  • I held for 26 minutes, and it disconnected me and started beeping…
  • While I was on hold, I tried to do an online chat, and they also said I couldn’t cancel via the web, but they gave me a different number to call to cancel.

Call Attempt #4

  • I called the alternative toll free cancellation number.
  • It sent me through a menu (at least they didn’t ask me about El Segundo…).
  • I received the “All of our agents are currently busy” message.
  • They picked up after 7 minutes, and they could hear me…hallelujah!!!!!!!!!!!
  • I confirmed several items for the representative, and then they all of a sudden couldn’t hear me, so they disconnected me – UGH!!!!

Call Attempt #5

  • I called the alternative toll free cancellation number again.
  • It sent me through a menu again, and I received the “All of our agents are currently busy” message.
  • I Tweeted, they responded within 4 minutes – WOW…Great!
  • Still holding on call #5…
  • They picked up in 6 minutes but couldn’t hear me…I’ve tried 2 different phones (1 AT&T landline and the other Verizon cell), and they couldn’t hear me on the landline, and they both could and could not hear me on the cell.

Call Attempt #6

  • I called the alternative toll free cancellation number again.
  • It sent me through a menu again, and I received the “All of our agents are currently busy” message.
  • I tweeted again but didn’t get a response.
  • After 6 minutes, I finally got through to the 4th rep on my 6th call using my 2nd phone, 2nd phone provider, and 2nd toll free number. She “couldn’t hear me,” and disconnected my call.

It’s interesting that the provider initially responded so quickly to my tweets. When I tweeted that my frustration was about cancellation, they didn’t return the tweet.

I later sent a summary tweet with my concerns, and they did respond and asked me to Direct Message them so they could schedule a call. We did so, and they promised a call in 2-4 hours; the call came 48 hours later.

I returned the call and left a message; they returned my call, and we got it canceled.

Finally Tally

I initiated 8 calls, talked to 5 employees, called 3 phone numbers, used 2 phones, tweeted 5 times, made 2 web attempts (via website and live chat) and now all I have to do is bring their modem to one of their facilities during their hours to cancel their service. I think cancelling their TV service will be next…if I’m willing to go through the hassle again.