care | Customer Service Solutions, Inc. - Page 2

Refine Your Decision-making Process - 11/26/24


Every day, you make decisions of what to do and what not to do.  And in the world of customer service, often the affected parties are our customers, our co-workers, and our company.  Here are a few quotes to consider when you’re thinking about evaluating and refining your decision-making Read more

Acting on the Guiding Principles for Great Customer Service - 11/19/24


In last week’s tip, we shared 5 Guiding Principles for Great Customer Service.  This week, let’s address what “taking action” looks like on those key principles.  If last week was about what to do and WHY, this week is about the HOW. Engage with Interest: To engage with interest, proactively Read more

Guiding Principles for Great Customer Service - 11/12/24


It’s hard to know every procedure, every policy, every technique possible to handle every situation correctly.  After all, maybe our procedures are standard, but our customers are not.  Maybe our policies stay pretty consistent, but our customers’ needs and issues, their attitudes and actions can change from customer to Read more

From a Simple Question to an Exceptional Experience - 11/5/24


Phyllis loves her job.  It’s not just because she loves being a customer service representative, not just because she really likes her co-workers, and not just because she enjoys her company.  It’s because she really appreciates her customers, as well. A customer had ordered a register book off the company Read more

Fix One Problem without Creating Another - 10/29/24


If you’ve ever had an issue with your dishwasher, this will sound familiar.  I’ve dealt with so many dishwashers over the years, and they always seem to have some kind of an issue.  Maybe it’s because of the mix of water and technology, but for whatever reason, these never Read more

Delight Your Customers - 10/22/24


Buddy the Bug Man was different.  His company was new, and the only reason why Janet tried him out was that the service she had used for years just wasn’t working.  Whether it was mosquitoes in the yard, ants in the kitchen, or cockroaches flying through on their way Read more

A More Complete Definition of Responsiveness - 10/15/24


I was purchasing something recently that was being custom-developed.  At one point, the company’s employee and I had a good 20 e-mails going back and forth - 10 from each of us.  Unfortunately, I broke my own rule, and I did not pick up the phone after 2 or Read more

Have a Game Plan to Address Their Anxiety - 10/8/24


It seems like we all get deliveries - whether it is UPS, USPS, FedEx, Amazon, the local courier, or all the above.  We order.  They deliver.  Or do they? It’s times like these, when we’re expecting that package, that item that we’re looking forward to or need urgently or are Read more

How Persistence Saved the Day - 10/1/24


Sherrie saw the customer walk into her store holding his cell phone, and Sherrie immediately knew that was William.  She had spoken to William on the phone about an hour ago, he said he would be at Sherrie’s cell phone store in less than an hour, and there he Read more

Notice the Little Changes - 9/24/24


“My, how times have changed.” Yes, times have changed.  As a matter of fact, one of the biggest reasons why an organization’s customer service deteriorates is that times have changed…customers have changed…and the company has not… If we think about customer service delivery today v. decades ago, changes in technology alone Read more

When Employees Fight Over a Customer – 2/4/20

Posted on in Customer Service Tip of the Week Please leave a comment

There’s nothing like the feeling of comfort I get from a warm greeting at a business establishment.  A feeling of “you are my most important customer” and “I cannot wait to serve you” brings a tear to the eye of a customer service consultant.  But that’s not the only thing that can bring a tear to my eye.

Walking into a fast food restaurant, I stood back from the cashiers to determine what I wanted.  After deciding, I walked to the counter and the two cashiers, both of which were available.  This is how the conversation started:

  • Cashier #1:  “Can I help…oh, she’ll take your order.”
  • Cashier #2:  “No, she’ll take your order.”
  • Cashier #1:  “No, she’ll take your order.”
  • Cashier #2:  “No…well, okay.  What would you like?”

 

This dialogue would have been very flattering had they substituted “I” for “she,” but the conversation made it obvious that, even though neither was doing anything, they’d prefer continuing to do nothing rather than help me buy their product.

Sometimes we complain about how many companies and many employees are more task-focused than customer-focused.  But this company was more focused on inaction than action.  While we desperately hope this experience is a rarity in your business, there are things to learn from the interaction that can help any business succeed.

First, hire people with not only the attitude of wanting to help others but also the energy to act on those impulses.  Next, come up with a mantra that promotes productivity.  One restaurant tells its staff to remember during slow times that “if you’re leaning (against the wall) you should be cleaning.”  Finally, create a proactive work environment.  The more reactive a culture is, the more likely they are to be passive when there’s not a fire to fight.  Proactive cultures promote the seeking of action and progress.

Work to create an atmosphere of “I’ll take your order.”

Signup for FREE Tips!    Contact Us    More Resources for You    Visit Our Home Page


Avoid the Greatest Tragedy in Customer Service – 8/28/18

Posted on in Customer Service Tip of the Week Please leave a comment


The greatest tragedy is indifference.

That statement is attributed to the American Red Cross, and it applies to the world of customer service as well. The first requirement for consistently great customer service is caring about those you’re serving, and caring and indifference are polar opposites.

It’s tough to be indifferent and do what’s best for the other person. It’s difficult to be indifferent and to understand the other’s situation. It’s a challenge to be indifferent and to anticipate the other’s needs.

The know nothings are less of a problem than the feel nothings.

The author of this quote is unknown, but it ties into the first quote. To care, to avoid indifference, it helps to feel for the other person. But not all of us are the emotional type; not all of us are “touchy feely.” So how do we convey we care, how do we avoid indifference, how do we deliver great customer service if we’re not big “feel” people?

Take a cognitive approach. Think of the opposite of indifference as “making a difference.” What can you do to make the other person’s day easier? What one thing can you do to make them more comfortable? What one question can you ask to find out what’s most important to them? What can you do to move them one step closer to a goal? What one thing can you tell them that will make a process more clear or make them a little more confident?

To avoid indifference, think of that one little extra you can provide.

Avoid the perception of indifference by making a difference.

Signup for FREE Tips!    Contact Us    More Resources for You    Visit Our Home Page

 


Do They Feel That You Care? – 2/28/17

Posted on in Customer Service Tip of the Week Please leave a comment


Let’s first start by stating the obvious – you can’t control how others feel. Many of us have trouble at times controlling (or even understanding) our OWN feelings.

So what’s up with the title of this Tip of the Week?

I was watching a video created by one of my clients, highlighting a staff person known for her great customer service.

One of her points was telling. A goal she has in every interaction with anyone (customer, co-worker, vendor – anyone) is that they feel that she cares.

She is answering their question. She’s researching their bill. She’s addressing their complaint. Maybe she’s briefly chatting with them in the hallway. She could be in a meeting with them. Possibly she’s the presenter at the meeting.

No matter what she’s doing – she consciously thinks “I want this person to feel that I care.” WOW!

She knowingly can’t control their feelings, but she has a desire for people to feel that she cares.

I do something similar that I’ve written about previously; while I’m speaking to someone, I often think to myself “this is the most important person in the world to me at this moment.”

It’s amazing what that conscious thought does naturally to your level of patience, your focus, your eyes and expressions, the words you decide to use, and the tone of voice that comes through your lips. But I’m not consistent like this person. She’s an all-the-time person.

Why does she try to do this 100% of the time? Maybe she figures that if she tries 100% of the time, she may succeed 80% – and that’s pretty awesome! Maybe she does it because it aligns to her personal values. Maybe she wants to feel cared for, and this is her way of providing what she wants to receive. Maybe she wants to make the (working) world a little better place.

Whatever her reason, let’s try it ourselves. No matter what action you’re taking with or for someone else, tell yourself “I want this person to feel that I care.”

See if it changes the dynamic of the conversation. See if it changes THEIR attitude. See if it changes YOUR day.

Signup for FREE Tips!    Contact Us    More Resources for You    Visit Our Home Page