customer satisfaction | Customer Service Solutions, Inc. - Page 5

Slowing Down the Fast Talker - 3/24/26


Jeffrey had always been told by his manager to figure out the issue quickly and wrap up the conversation as fast as possible.  So, Jeffrey was hyper-focused at finding that one key word that could identify the issue and help him to transition quickly to what might be some possible Read more

Don’t Bury the Lede - 3/17/26


Mary was working at the office, and she received an e-mail alert from the water company.  There was a water outage in her neighborhood.  It looked like it was going to be a couple hours to fix the issue. Sure enough, a few hours later around mid-afternoon, Mary received another Read more

Confirm the Real Issue Before You Start Solving - 3/10/26


Have you ever gone “down the rabbit hole?”  It involves going deep into some topic, some discussion – with analysis that creates complexity as much as it resolves it.  And that dive into the rabbit hole often starts with a simple question. Going down that rabbit hole takes time and Read more

One Question to Prevent a Follow-up Call - 3/3/26


The way some performance metrics work, you would think companies would prefer for their staff to talk to the same customer 4 times on the same topic for 8 minutes each rather than talking to them once for 10 minutes.  Many management metrics are too focused on average length Read more

Stay Calm When the Customer Isn’t - 2/24/26


There are all sorts of others’ emotions that you have to deal with as a customer service professional.  The other person could be anxious or upset, they could be angry or agitated.  It can run the gamut of emotions, but for you to deal with them in the best Read more

Don’t Begin with the Dead End in Mind - 2/17/26


Habit #2 of Stephen Covey’s “Seven Habits of Highly Successful People” is “Begin with the End in Mind.”  It speaks to the need to have a clear vision or goal for what you’re trying to ultimately achieve, so you understand the purpose of what you’re doing.  It helps you Read more

Explain without Over Explaining - 2/10/26


The customer has a question, and we have an answer.  They need to learn something, and we’re in the position to be the educator.  There’s a process they have to go through, and we need them to understand. We know so much, and we could impart so much, but sometimes Read more

Look for a Stop Sign - 2/3/26


As a customer service professional, what you say matters.  The information you’re providing is useful.  The direction you’re giving the other person is helpful.  But... As you’re speaking, you also need to be reading.  Reading the other person.  Watching the customer, determining whether and how they’re receiving what you’re sharing.  Read more

When They Want the Supervisor - 1/27/26


Maybe you did your best with the customer, or maybe the customer didn’t even give you a chance.  They want to talk to your supervisor.  They see you, notice your title does not have “supervisor” or “manager” or “director” or “President and CEO” in it, so they want to Read more

Identify Your Point of Empathy - 1/20/26


I was watching a webinar recently on empathy.  The speaker mentioned that empathy - to a large extent - is something that you are born with.  It’s something that’s very difficult to learn.  And while I agree that some people are predisposed to being empathetic and understanding of others Read more

Don’t Zip to the Wrong Customer Service Solution

Posted on in Business Advice, World of Customer Service Please leave a comment

Instead of renting or buying a car, why not share it? That’s the premise of Zipcar – an organization using a “Blue Ocean” strategy to build a business.

And like every business, the customer’s experience is not all about the product; the employee attitudes and process impact overall perceptions and loyalty (and $$). So an Adweek article like Zipcar’s Customer Service Gets Horrible Reviews is the last thing a growing business needs.

However, what’s most interesting about the article is what some business experts suggest that Zipcar should do to improve the experience. In response to complaints about “dirty cars, rude reps, unreturned emails, last-minute changes,” advice is given such as “how about a lighthearted phone app where customers report the quality of the car they are picking up or returning.” So customers would report the cars are dirty? We already know there are dirty cars…

How about this advice – “Customers could be alerted that Zipcar is rating them internally and that bad ratings could result in fines or having their Zipcar membership revoked.” So we penalize the customers for bad ratings? So we want to artificially increase ratings?

These bits of advice are classic of people jumping from symptom to solution (create an app and punish customers?) without giving consideration for the root cause. Zipcar needs to ask why are cars dirty, why are reps rude, why are e-mails not being returned, and why are changes done last minute? Find the root cause, and the solution becomes much more clear. The solutions will probably deal with employee hiring/training/motivation/accountability, process improvements, better tracking of documents/vehicles (and yes, customers).

When you have an issue, “There’s an app for that” is rarely the best answer.

Listen to our latest podcast episode of “Stepping Up Service” on The MESH Network at http://themesh.tv/stepping-up-service/


Ask (the patient) and Ye Shall Receive (the answer)

Posted on in Business Advice, Healthcare Please leave a comment

Does this sound like your business?

If we implement Program ABC, all our customers will be happy! If we launch Initiative DEF, our retention will soar! If we execute Super Idea XYZ, we’ll have raving fans!

These concepts are often initiated by business people who are very smart; the problem is that they think they’re so smart that they know what the customer wants; unfortunately, they didn’t do the most important thing – ask they customer what they want.

The FierceHealthcare article Patient care makeovers improve quality outcomes notes what hospitals are beginning to do differently to improve patient satisfaction. The article states that “These efforts include creating senior-level positions to lead patient experience initiatives; a “sacred moment” checklist that calls for staff to discuss patients’ hopes and concerns about their stay while gathering key information; shadowing patients and families at every step in the episode of care to find areas for improvement; and discussions with patients at admission about patient safety, including good hand-hygiene practices and medication administration.”

It also states that Twin Rivers hospital “took several steps to fix patient satisfaction, the most important being the ‘sacred moment checklist,’ according to amednews. The moment patients arrive in their inpatient rooms healthcare staff go over key questions and provide essential safety information. Nurses ask about their pain and dietary and spiritual needs.”

There are two key points amidst all these “sacred moment” concepts. First, ask the patient what they expect. Second, deliver on expectations. The hospitals are not improving patient satisfaction with some grand marketing campaign (although they obviously branded this initiative).

Instead, they are simply asking what each individual patient expects, getting that answer, and addressing that expectation.

Don’t over think patient satisfaction. Ask, and Ye Shall Receive.

Interested in improving your hospital’s patient satisfaction? See our other blog posts at: http://serviceadvice.cssamerica.com/category/healthcare/

Check out our patient satisfaction improvement services at: http://cssamerica.com/csshealth.htm


I’d like a burger, fries, and some customer service, please…

Posted on in Business Advice, World of Customer Service Please leave a comment

Is it too much to ask to get some consistently good customer service from a fast food restaurant?

Well, according to the article McDonald’s customer service push irritates some franchisees, yes, it is too much to ask. Apparently McDonald’s corporate has acknowledged a need to improve its customer service, but some franchisees aren’t too happy. It’s not that the franchisees don’t care about customer service (I’m making a BIG assumption here with some franchisees), but they are first and foremost concerned with profits. And profits are driven by product margins, volumes, and efficiencies, right?

Apparently, McDonald’s corporate is also pushing the Dollar Menu (lower margins) and promoting offerings (such as wraps) that are less efficient to produce at the franchise level.

This issue is actually a microcosm of what a high percentage of businesses have experienced in the last 20+ years with the advent of rapid technological advances. The improvements in technology and ease of market entry for competitors have driven down prices in many industries, negatively impacting gross margins. Also, as customer service have expanded from primarily phone and face-to-face to include social media, smart phones, and other communication vehicles, the process of delivering customer service has become more complex.

So I feel the pain of the McDonald’s franchisee…really…I do. But at some point they need to look at customer service more strategically as a source of retention, additional revenues, upsells, cross-sells, profitability, and long-term viability and growth. If they did, they wouldn’t be focused as much on gross margin concerns. Instead they’d be focused on those things which they control which truly drive long-term client retention and growth. They’d make their own decision to focus more on customer service.

What do you think about the franchisees’ concerns and the state of customer service in fast food restaurants?

Interested in improving your company’s customer service? See more at our new website! http://www.cssamerica.com/