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Create Awareness of Alternatives - 2/4/25


Sandy was hungry, and she was on the move.  Driving between meetings, she saw the restaurant sign and pulled in.  The fast-food restaurant had two drive-thru lanes.  One was for any customer who wanted to place an order on the spot. The other was for mobile orders only.  The Read more

Listen with Your Eyes - 1/28/25


Out of the corner of his eye, Patrick saw the customer enter the lobby.  The customer was carrying a large shoulder bag with several papers in her hand.  The customer was shuffling the papers and looking down; then she stopped, looked up, and saw the staff navigator sitting at Read more

When You’re the Educator, What Should You Teach? - 1/21/25


The best customer service professionals are also excellent educators.  Not only within the organization, but I’m talking specifically about the role they play as educator with their customers.  With all the self-service options that technology provides, customers often have the opportunity to do things on their own, to investigate Read more

Wrap It Up Right: Why Follow-Up Communications WOW Customers - 1/14/25


Dena had some questions about her water bill, so she looked for answers on the utility’s website.  She didn’t find specific answers, and she really didn’t want to get on the phone with somebody at the time and risk staying on hold.  She had lots going on, but she Read more

From Conversation to Connection: Defining Customer Engagement - 1/7/25


Maggie was sitting in the Service Excellence Training class, and the instructor kept talking about staying engaged with the customer.  Proactively engaging the customer.  Being fully engaged in the conversation. After hearing this same phrase (“engage”) used in various ways, Maggie raised her hand and asked a question probably several Read more

Self-empower for the New Year - 12/31/24


Jeff joined the company, in part, because he loved their approach to culture.  Leadership tried to create an empowerment culture.  They tried to develop an environment where, within certain parameters, individual team members could make a decision and feel confident that they would be supported by leadership. The reality was Read more

2024 Holiday Poem - 12/24/24


I sometimes hear it said That things have never been like this before. That challenges are unique, That stresses seem like more.   I sometimes hear it said That we're asked to do much more with less. That workloads are increasing, And we're resource-constrained at best.   And others often say That things are really very good. That they enjoy those Read more

Is Their Poor Planning Your Emergency? - 12/17/24


Have you ever heard the saying:  Your poor planning is not my emergency. I’ve heard it said often – not necessarily directly from one person to another.  More typical is that I hear it from the person having to drop everything and do something immediately because someone else didn’t think Read more

Empathy Examples for Everyday Situations - 12/10/24


I’ve often said that empathy is the single most important characteristic of people who are great at customer service.  If empathy is essentially “to understand the other person,” it helps so much to have that ability in order to specifically help someone.  To talk to what’s unique about them.  Read more

Tell Them Why You’re Giving Thanks - 12/3/24


Thank you! Merci! Danke! Doumo! Gracias! It seems like every language has a translation of Thank You.  Even though I only fluently speak English and speak Spanish, un poco, I – and probably most of you – have heard some or all of the translations of "Thank You” noted above.  Read more

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2012 Customer Service Trends – Sneak Preview

Posted on January 18, 2012 in Business Advice, World of Customer Service Please leave a comment

I recently participated in a podcast on the 2012 Trends in Customer Service (see the MESH Network’s Stepping Up Service 6 Episode or visit iTunes). Here’s a sneak peek at the key trends to look for this year:

Social Media Learns How to Play Well With Others

Look for intentional integration of Social Media with other traditional customer service vehicles. Facebook and Twitter will no longer be standalones in the customer service world; you’ll see internal knowledge management systems, customer service standards, and communication protocols more consistently applied across all service delivery channels.

You’ll also see the Social Media systems more tightly integrated with other customer service vehicles (i.e., telephone, face-to-face, e-mail, self-serve, live chat, etc.) to streamline customer information flow – and the flow of the customers themselves – to where they will best get their needs met.

Customer Serve Thyself

We’ve heard the saying “physician heal thyself.” Well this trend is an increased focus in self-service customer service. With knowledge management systems growing stronger and SaaS (software as a service) proliferating, it will become more timely and effective oftentimes for the customer to get their question answered/their need met via self-service. And we all know that self-service is usually a highly cost-effective service method for businesses, so expansion of self-service (done right) can be a win-win for customers and businesses.

What’s Out is Now In

I’m seeing lots of bell bottom jeans, tie-dyed t-shirts, and peace signs lately. The band Journey is making a comeback. Is it the 1970s? 1980s?

Remember about 10-15 years ago when outsourcing exploded (particularly outsourcing call centers overseas)? Well insourcing will become a bigger trend in 2012. With the mix of customer service changing (fewer calls, more self-service, live chat, etc.), the cost-benefit of outsourcing will continue to drop. Also, productivity/utilization of contact center staff in the U.S. will continue to increase as they have less downtime with the proliferation of the other service channels, and – again – the financial benefits of outsourcing contact center functions will drop.

On the Road Again

With all due respect to Willie Nelson, this is about…Mobile Customer Service. With over 400 million smart phones sold last year, mobile computing and communications will continue to increase. It used to be that you’d have a telephone with you on the road, so you’d call from the road. When you’re at home or work, you’re close to a computer, so you’d often check websites for support. Now, the phone and computer are – in effect – with you at all times due to smart phones. So customers have more choice, and click-to-call apps or customer service apps will proliferate. Customer service is going highly mobile in 2012!

Let me know what you think will happen in 2012. And don’t forget to check out the full podcast on the 2012 Trends in Customer Service at the MESH Network’s Stepping Up Service 6 Episode or at iTunes.

Read our New Book – “Ask Yourself…Am I GREAT at Customer Service?” http://www.amigreatat.com/

Interested in improving your company’s customer service? See more at our new website! http://www.cssamerica.com/


How You Interact Means $ and Sense

Posted on January 11, 2012 in Business Advice, World of Customer Service Please leave a comment

According to a Bain & Co. retail study, when customers view their interactions with sales employees positively, the customer will purchase – on average – 50% more items. Also, "The odds of repeat visits also go up significantly," Bain noted.

So how can you provide a great experience in that 1-on-1 “Moment of Truth?” Well, let’s start with a couple Don’ts:

· Don’t script…unless you can really ensure all staff sound sincere (Chick-fil-a does a generally good job with staff responding to a customer’s thanks with “My pleasure”), the script will hurt more than it helps.

· Don’t push…don’t push your product to the point of ignoring the needs of the person you’d like to purchase the item. Instead, pull information from them about the issues/needs/goals they’re trying to address. Then you can provide the solution in the form of your product or service.

· Don’t rush…in society’s often frenetic pace, patience with a customer is one of the greatest virtues you can have in conveying that you care.

How about a few Do’s:

· Do view the conversation as a sandwich. The meat is in the middle, but you have to have that great bread surrounding it all. Open positively, and close with appreciation. Make sure the last opinion the customer has is that you cared about them and appreciated them.

· Do ask questions. We do a great deal of mystery shopping at CSS, and invariably the employees who perform best are those who ask enough questions to specifically understand that customer’s unique perspective, issue, or need.

· Do paint a picture for staff of what is GREAT customer service. Companies need to stop assuming that employees know the difference between good and GREAT. In order to deliver GREAT customer service, businesses need to be very intentional about describing what it is, what it looks like, and how to do it.

To get more business, loyalty, and dollars from customers, use these common sense suggestions for improving customer service.

Read our New Book – “Ask Yourself…Am I GREAT at Customer Service?” http://www.amigreatat.com/

Listen to our latest podcast episode of “Stepping Up Service” on The MESH Network at http://themesh.tv/stepping-up-service/

Interested in improving your company’s customer service? See more at our new website! http://www.cssamerica.com/


Secret Shopping to Uncover…Great Customer Service?

Posted on December 21, 2011 in Business Advice, Healthcare Please leave a comment

We’ve done enough secret shopping for our clients to know that employees are not happy to learn that they might be shopped. It’s tough to get evaluated, and it’s especially tough when the evaluator is some mystery person. But in the article Secret shoppers reveal best in customer service, a mystery shopping engagement in California results in…awards!

The secret shoppers identified eight residents who provided exceptional service, and the eight individuals were rewarded with certificates and prizes.

This is the part that many organizations forget when they do research – whether that research is a customer satisfaction survey or a mystery shopping engagement. The goal is not just to see what you can do better, but it’s also to celebrate success. We often talk about redirecting people when they do poorly and reinforcing what they do right. It’s not about punishment; it’s about improvement. And one of the best ways to improve is to highlight (and then replicate) success!

We have a hospital client which we meet with quarterly to review patient satisfaction survey results and create Action Plans for the upcoming quarter. Well over 60% of the Action Items listed deal with sharing positive results with staff, recognizing customer service stars, and celebrating success.

So when your organization does research, remember that’s it’s not about the “gotcha” moments. It’s about finding opportunities to improve and opportunities to reward and recognize.

Get shopped to highlight great customer service.

Read our New Book – “Ask Yourself…Am I GREAT at Customer Service?” http://www.amigreatat.com/

Listen to our latest podcast episode of “Stepping Up Service” on The MESH Network at http://themesh.tv/stepping-up-service/

Interested in improving your company’s customer service? See more at our new website! http://www.cssamerica.com/


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