customer service | Customer Service Solutions, Inc. - Page 120

Acting on the Guiding Principles for Great Customer Service - 11/19/24


In last week’s tip, we shared 5 Guiding Principles for Great Customer Service.  This week, let’s address what “taking action” looks like on those key principles.  If last week was about what to do and WHY, this week is about the HOW. Engage with Interest: To engage with interest, proactively Read more

Guiding Principles for Great Customer Service - 11/12/24


It’s hard to know every procedure, every policy, every technique possible to handle every situation correctly.  After all, maybe our procedures are standard, but our customers are not.  Maybe our policies stay pretty consistent, but our customers’ needs and issues, their attitudes and actions can change from customer to Read more

From a Simple Question to an Exceptional Experience - 11/5/24


Phyllis loves her job.  It’s not just because she loves being a customer service representative, not just because she really likes her co-workers, and not just because she enjoys her company.  It’s because she really appreciates her customers, as well. A customer had ordered a register book off the company Read more

Fix One Problem without Creating Another - 10/29/24


If you’ve ever had an issue with your dishwasher, this will sound familiar.  I’ve dealt with so many dishwashers over the years, and they always seem to have some kind of an issue.  Maybe it’s because of the mix of water and technology, but for whatever reason, these never Read more

Delight Your Customers - 10/22/24


Buddy the Bug Man was different.  His company was new, and the only reason why Janet tried him out was that the service she had used for years just wasn’t working.  Whether it was mosquitoes in the yard, ants in the kitchen, or cockroaches flying through on their way Read more

A More Complete Definition of Responsiveness - 10/15/24


I was purchasing something recently that was being custom-developed.  At one point, the company’s employee and I had a good 20 e-mails going back and forth - 10 from each of us.  Unfortunately, I broke my own rule, and I did not pick up the phone after 2 or Read more

Have a Game Plan to Address Their Anxiety - 10/8/24


It seems like we all get deliveries - whether it is UPS, USPS, FedEx, Amazon, the local courier, or all the above.  We order.  They deliver.  Or do they? It’s times like these, when we’re expecting that package, that item that we’re looking forward to or need urgently or are Read more

How Persistence Saved the Day - 10/1/24


Sherrie saw the customer walk into her store holding his cell phone, and Sherrie immediately knew that was William.  She had spoken to William on the phone about an hour ago, he said he would be at Sherrie’s cell phone store in less than an hour, and there he Read more

Notice the Little Changes - 9/24/24


“My, how times have changed.” Yes, times have changed.  As a matter of fact, one of the biggest reasons why an organization’s customer service deteriorates is that times have changed…customers have changed…and the company has not… If we think about customer service delivery today v. decades ago, changes in technology alone Read more

Don’t Hurry…Be Quick - 9/17/24


No, this is not a take off on the Bobby McFerrin song:  Don’t Worry Be Happy. It’s actually a take off on the John Wooden quote:  Be quick, but don’t hurry. When I read Wooden’s book with this title, I liked the concept, and not just because John Wooden was a Read more

Mediocrity Runs Rampant – How I Made Employees Disappear

Posted on in Business Advice, World of Customer Service Please leave a comment

Snap-snap…snap-snap. Think of electrical lines that you’ve heard “snapping.” That was the sound of my computer’s power adapter recently. I looked at the adapter and could see the silver coils unraveling in the cord; then I looked at my computer, and it said it was “hibernating” due to a low battery.

After a few seconds of confusion, I realized that my adapter had died, and my computer was in for an extended nap.

Good on the Phone!

Being Saturday morning, and since I was heading out of town, I didn’t have time to call the manufacturer and have the adapter shipped. So I called a computer “superstore,” and the manager was exceptionally helpful. She had a universal adapter but it didn’t specify that my computer was part of the universe that it would help. So she went on the internet to see if her model would work for my computer. Since she couldn’t find a “yes” or “no” answer, she suggested that I come to the store and she’d do whatever she could to help, even opening up an adapter package and testing it on my computer.

Bad in the Store…

When I entered the store on my way out-of-town, I couldn’t find the section where they keep adapters. So I asked for help and was directed to the right location, but the associate (Marla) didn’t know which – if any – of their adapters would work. So she paged the manager that had helped me on the phone, and Marla went off to another part of the store. Five minutes later, I went in search of the manager and instead found Marla. She took me to the repair center and yelled for someone to help. Joe, the repair technician, came out. Just then, in walked the manager (she had been outside on a break). All three employees huddled around to help. I had brought in my adapter to check versus theirs. The adapters looked alike, but the manager asked if I had my computer and could bring it in to test it. So I said “Sure!”

I’m a Magician – I Made Employees Disappear

I went out to my car and brought in my computer, but all three employees had disappeared. I found Marla again, and she asked if it had worked. I told her that everyone had walked off during the 45 seconds that I was out of the store. Frustrated, Marla said “nobody respects me around here. Joe! He’s back!” And in the repair shop, I heard Joe say “OK.” After a few seconds, Joe slowly began to meander out front. After about a minute of verbal sparring with a co-worker, Joe arrived and opened the adapter case. We plugged it in, booted up my computer, and the computer said that the adapter was not compatible.

“It won’t work,” said Joe. And he turned around and left.

I eventually called the original manufacturer of my computer Sunday and spent 30 minutes on hold only to find out that the parts department didn’t open until Monday. On Monday, I ordered the part, and it arrived at noon Tuesday.

Did you see these universal examples of mediocrity? There is so much they could have done to go from delivering mid-level service to being top-notch.

Identify the differences between good and great, and opt for great.

Read our New Book – “Ask Yourself…Am I GREAT at Customer Service?” http://www.amigreatat.com/

Interested in improving your company’s customer service? See more at our new website! http://www.cssamerica.com/


Who is Your Retention Director?

Posted on in Business Advice, Education Please leave a comment

Lamar University was just nominated for an award by the State of Texas. In the article titled “Mentoring program selected as finalist for Texas Higher Education Award” (http://www.lamar.edu/newsevents/news/207_8985.htm), Lamar’s African-American Male Professional Connections Mentoring Program is in the running for the prestigious award.

There are two especially interesting points in the article. First, the person interviewed from Lamar references how the sense of community on-campus (while the individual is a student) helps to lead to long-term involvement of alums post-graduation. So that sense of community is a huge driver of retention.

Second – and equally as compelling – is a point only referenced once in the article but which is key to any successful retention program. The individual from Lamar who was interviewed is the “Interim Associate Provost for Student Retention.” That’s right, his title puts him in charge of retention.

Think about all the initiatives that organizations have underway to improve the customer experience, or to retain students, to renew season ticket holders, or to enhance customer service. The ultimate goal of each is client retention and growth. But who is truly accountable in your organization for client retention and growth? Is it a committee, a team, a group…anybody?

By having someone with the title, an accountability structure is put in place, priorities are set, resources are dedicated, time is allotted. In other words, this University must be serious.

Make sure your organization is serious about retention. Make sure you have a designated team or person who is your Mr. or Ms. Retention.

Interested in improving your company’s customer service? See more information at: http://www.cssamerica.com/

Check out our new customer service book at http://www.amigreatat.com/


The NBA Beats the NFL?!

Posted on in Business Advice, Sports Please leave a comment

Although the National Football League is often highlighted as the cash cow, the ratings giant, the most popular sport in America, in reality in can’t hold a candle to the National Basketball Association…on Twitter.

In the article “For the Knicks on Twitter, It’s Already Post Season” (http://www.nytimes.com/2010/10/24/sports/basketball/24knicks.html?src=twrhp), the author notes how the NBA’s followers on Twitter (2.1 million) are the most of any American sports league.

So what does Twitter offer that fans want? Humanity.

These are not just athletes making millions of dollars, people who are too tall or too strong or too athletic for us to relate to on a personal level; when they tweet, they become normal – talking about religion, cooking, family, injuries, excitement, books, and travels. They become…human.

You’re not talking with them; they’re talking AT you, but what they say gives you an inside into their minds and hearts.

Teams acquire fans initially just like businesses acquire customers initially – with marketing, hype, ads, and flash.
But what develops loyalty from and retention of fans and customers alike is often relationship-based.

Make your product (even if it’s an NBA team), your service, your organization, and your people more human to the customer.

Interested in improving your company’s customer service? See more information at: http://www.cssamerica.com/

Check out our new customer service book at http://www.amigreatat.com/