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Bear with Me - 3/31/26


As a customer, you’ve probably called a company and heard the phrase “bear with me.”  At that point, you know there’s going to be some sort of delay.  The CSR is giving you a heads up that there’s going to be additional wait time.  Essentially, they are trying to Read more

Slowing Down the Fast Talker - 3/24/26


Jeffrey had always been told by his manager to figure out the issue quickly and wrap up the conversation as fast as possible.  So, Jeffrey was hyper-focused at finding that one key word that could identify the issue and help him to transition quickly to what might be some possible Read more

Don’t Bury the Lede - 3/17/26


Mary was working at the office, and she received an e-mail alert from the water company.  There was a water outage in her neighborhood.  It looked like it was going to be a couple hours to fix the issue. Sure enough, a few hours later around mid-afternoon, Mary received another Read more

Confirm the Real Issue Before You Start Solving - 3/10/26


Have you ever gone “down the rabbit hole?”  It involves going deep into some topic, some discussion – with analysis that creates complexity as much as it resolves it.  And that dive into the rabbit hole often starts with a simple question. Going down that rabbit hole takes time and Read more

One Question to Prevent a Follow-up Call - 3/3/26


The way some performance metrics work, you would think companies would prefer for their staff to talk to the same customer 4 times on the same topic for 8 minutes each rather than talking to them once for 10 minutes.  Many management metrics are too focused on average length Read more

Stay Calm When the Customer Isn’t - 2/24/26


There are all sorts of others’ emotions that you have to deal with as a customer service professional.  The other person could be anxious or upset, they could be angry or agitated.  It can run the gamut of emotions, but for you to deal with them in the best Read more

Don’t Begin with the Dead End in Mind - 2/17/26


Habit #2 of Stephen Covey’s “Seven Habits of Highly Successful People” is “Begin with the End in Mind.”  It speaks to the need to have a clear vision or goal for what you’re trying to ultimately achieve, so you understand the purpose of what you’re doing.  It helps you Read more

Explain without Over Explaining - 2/10/26


The customer has a question, and we have an answer.  They need to learn something, and we’re in the position to be the educator.  There’s a process they have to go through, and we need them to understand. We know so much, and we could impart so much, but sometimes Read more

Look for a Stop Sign - 2/3/26


As a customer service professional, what you say matters.  The information you’re providing is useful.  The direction you’re giving the other person is helpful.  But... As you’re speaking, you also need to be reading.  Reading the other person.  Watching the customer, determining whether and how they’re receiving what you’re sharing.  Read more

When They Want the Supervisor - 1/27/26


Maybe you did your best with the customer, or maybe the customer didn’t even give you a chance.  They want to talk to your supervisor.  They see you, notice your title does not have “supervisor” or “manager” or “director” or “President and CEO” in it, so they want to Read more

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Be an Everybody Business

Posted on June 18, 2010 in Business Advice, Carolinas, World of Customer Service Please leave a comment

Pizza…Yum! I was getting a takeout order at Hawthorne’s Pizza in Charlotte, NC, for the first time. As I walked in, the hostesses greeted me with a smile, asked how they could help, and showed me to the counter where I could pick up my order. As I approached the counter, two staff walking by made eye contact, smiled and said hello. I was greeted by an employee at the counter who asked how he could help – he smiled, confirmed my order, noted he’d get my order together and get right back to me. As I stood for a few seconds, I noticed that ALL the employees were moving, working, processing orders, taking food out to the tables…and smiling.

They were having pleasant conversations with each other and operating efficiently at the same time. Another employee walked up to me and asked if I had been helped. When the individual who was getting my order came back, he took the credit card, engaged me in light discussion, and closed the conversation with a smile and appreciation.

As I turned to walk away, another employee walked past me, made eye contact, smiled and said hello, and as I walked out of the restaurant, the hostesses smiled again, thanking me for coming in, and holding the door open for me.

I was in the restaurant less than 5 minutes, but one thing was obvious. This was an “Everybody Business.” Everybody smiled. Everybody worked efficiently. Everybody engaged me. Everybody seemed to be having fun with what they were doing and/or with each other.

When you experience an Everybody Business, you have to realize that this is not by accident. It’s by design. To have everybody operating in the same positive manner – naturally, smiling, engaging customers – that happens only because management wants it to happen. They hire staff with that attitude, train them on how to interact, and model those behaviors themselves.

They don’t leave it to chance that you’ll get good service with Employee “A”, but you could get bad service from Employee “B”. They don’t want that risk. They want to be an Everybody Business so that every customer has the same great experience.

Be an Everybody Business.

Interested in improving your company’s customer service? See more information at: http://www.cssamerica.com/


Make Service a Habit

Posted on June 17, 2010 in Business Advice, World of Customer Service Please leave a comment

You need to do it. You want to do it. Do it.

In life, there are three levels of action. First, you do things because you need to do them. Next, you do things because you want to do them. Lastly, you just do things – they’re a habit.

When most organizations want to get a culture focused on customer service, one way they try to drive that culture home is to put some points of accountability in place. Typically it’s something in a performance evaluation or a customer survey that rates how effectively an employee is providing service. This gets staff to serve in a certain manner because they NEED to in order to get a rating or not get “dinged” on their evaluation.

Many organizations create incentives to drive customer-oriented service behaviors. They do this so that staff will WANT to provide good customer service. Employers also look to hire staff with an orientation that is very customer-focused. They look to hire employees who naturally WANT to help others.

But beyond the need-based and want-based efforts to deliver good service, companies need to strive for the third level of service delivery – it needs to become a habit. It becomes a habit when staff intuitively act to serve. They naturally act in a way that’s focused on and interested in the customer. They are not making mental decisions on whether or not to serve because they need to or want to; they serve because it’s just how they act; it’s a habit.

Think about your habits – good or bad. Where did they come from? They probably came from the role models you had, they came from your practicing something repeatedly, they came from your doing something the same way over a long period of time, they came from doing something simple rather than complex, and they were reinforced from the results you received.

When you’re attempting to foster a culture of service, don’t just convince staff they need to serve or try to make them want to serve. Help them to make it a habit.

Interested in improving your company’s customer service? See more information at: http://www.cssamerica.com/


EF Hutton and MIT…

Posted on June 15, 2010 in Business Advice, Education Please leave a comment

When MIT talks, people listen. Okay, so that’s a bad take-off on the old EF Hutton commercials, but there is a comparison to the old EF Hutton commercials. If you remember from back in the 1980s, EF Hutton (a brokerage firm) had a series of television commercials where one person would be talking to a friend in a crowded place (like an airport, a classroom, a restaurant, a golf course, etc.), and once they stated “EF Hutton says…” everyone around would stop what they were doing and listen intently to the person talking. They wanted to hear what EF Hutton said (to see some of the old commercials, go to www.youtube.com and search on EF Hutton). But I digress…

MIT does something on a biannual basis that all companies should listen intently to and consider. They perform student satisfaction surveys (http://web.mit.edu/newsoffice/2010/student-satisfaction.html). While that may not be an earth-shattering revelation, keep in mind that MIT is a preeminent university. They have a fantastic reputation and brand. They could operate with the assumption of their own self-worth, but instead they ask students – those 18-21+ year olds – “How are we doing?” They ask “How can we do better?” And they ask their research partner “How do we compare to others?”

They ask because, like their students, they want to learn. And who better to learn from than your customers.

MIT asks about its impact on the student over time at the University (a true outcomes-oriented focus) in terms of the improvement in student’s analytical thinking abilities, their knowledge, their communication skills, their ability to plan/execute projects, their ability to function independently, their ability to relate to others, their self-esteem, and their ability to write.

If the student is – to some extent – both customer and product, than one of the best ways to measure outcomes is to see how that student has grown in these ways and many others over time.

MIT is outcomes-focused. What outcomes do you measure in terms of your impact on your customer?

MIT’s students talk, so MIT can listen. We should listen, too.

Interested in improving your company’s customer service? See more information at: http://www.cssamerica.com/


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