exit interview | Customer Service Solutions, Inc. - Page 2

From Conversation to Connection: Defining Customer Engagement - 1/7/25


Maggie was sitting in the Service Excellence Training class, and the instructor kept talking about staying engaged with the customer.  Proactively engaging the customer.  Being fully engaged in the conversation. After hearing this same phrase (“engage”) used in various ways, Maggie raised her hand and asked a question probably several Read more

Self-empower for the New Year - 12/31/24


Jeff joined the company, in part, because he loved their approach to culture.  Leadership tried to create an empowerment culture.  They tried to develop an environment where, within certain parameters, individual team members could make a decision and feel confident that they would be supported by leadership. The reality was Read more

2024 Holiday Poem - 12/24/24


I sometimes hear it said That things have never been like this before. That challenges are unique, That stresses seem like more.   I sometimes hear it said That we're asked to do much more with less. That workloads are increasing, And we're resource-constrained at best.   And others often say That things are really very good. That they enjoy those Read more

Is Their Poor Planning Your Emergency? - 12/17/24


Have you ever heard the saying:  Your poor planning is not my emergency. I’ve heard it said often – not necessarily directly from one person to another.  More typical is that I hear it from the person having to drop everything and do something immediately because someone else didn’t think Read more

Empathy Examples for Everyday Situations - 12/10/24


I’ve often said that empathy is the single most important characteristic of people who are great at customer service.  If empathy is essentially “to understand the other person,” it helps so much to have that ability in order to specifically help someone.  To talk to what’s unique about them.  Read more

Tell Them Why You’re Giving Thanks - 12/3/24


Thank you! Merci! Danke! Doumo! Gracias! It seems like every language has a translation of Thank You.  Even though I only fluently speak English and speak Spanish, un poco, I – and probably most of you – have heard some or all of the translations of "Thank You” noted above.  Read more

Refine Your Decision-making Process - 11/26/24


Every day, you make decisions of what to do and what not to do.  And in the world of customer service, often the affected parties are our customers, our co-workers, and our company.  Here are a few quotes to consider when you’re thinking about evaluating and refining your decision-making Read more

Acting on the Guiding Principles for Great Customer Service - 11/19/24


In last week’s tip, we shared 5 Guiding Principles for Great Customer Service.  This week, let’s address what “taking action” looks like on those key principles.  If last week was about what to do and WHY, this week is about the HOW. Engage with Interest: To engage with interest, proactively Read more

Guiding Principles for Great Customer Service - 11/12/24


It’s hard to know every procedure, every policy, every technique possible to handle every situation correctly.  After all, maybe our procedures are standard, but our customers are not.  Maybe our policies stay pretty consistent, but our customers’ needs and issues, their attitudes and actions can change from customer to Read more

From a Simple Question to an Exceptional Experience - 11/5/24


Phyllis loves her job.  It’s not just because she loves being a customer service representative, not just because she really likes her co-workers, and not just because she enjoys her company.  It’s because she really appreciates her customers, as well. A customer had ordered a register book off the company Read more

Don’t Fight the Fan

Posted on in Business Advice, Sports Please leave a comment

Don’t pick a fight with a customer. Don’t throw a baseball at them. Don’t kick a football in their direction. Don’t smack a slapshot over their head.

In the article Flyers touching third rail of fan relations, Phil Sheridan gives multiple examples of players chastising fans for complaining (about the play on the ice or a sign outside a stadium or performance on the field). The crux of the article is that it’s a big risk for a player to attack (verbally or otherwise) fans just because the fans are complaining. Even though many athletes don’t think fans understand what’s it’s like to be in their shoes, many athletes don’t understand the fan’s perspective, but they should be willing to learn.

When fans are passionate, they can impact a game. When they care for a team or club, they’ll spend money on them. And when fans impact a game or they spend money, they impact the organization and its players.

It’s the same thing with any other business. Customers have opinions, and if they care enough to voice those opinions, they’re conveying their passion. But they’re also giving you advice (on what to do differently or how to interact and engage them differently). The customers are sharing their expectations. And if customers care enough to complain, we need to care enough to encourage that dialogue and listen.

Studies have shown that customers are far more likely to stick with you if they complain than if they have an issue and don’t complain. They are far more like to stick with you if you address their issue than if you don’t.

Let the fan talk, vent, complain. Listen and learn. Encourage dialogue. Because if there’s dialogue, that means they’re engaged. When the dialogue stops, that’s when you should start to worry because that might indicate apathy and a lost customer.

Don’t shut down customer complaints.

If you liked this, you might like our podcast episode of “Stepping Up Service” called “Take a Football Approach to Culture Change

Read our New Book – “Ask Yourself…Am I GREAT at Customer Service?” http://www.amigreatat.com/

Interested in improving your company’s customer service? See more at our new website! http://www.cssamerica.com/


Where are all the fans?

Posted on in Business Advice, Sports Please leave a comment

There’s a reason why fan retention is so low among many sports teams, and it’s not just bad play on the field or a bad economy.

It’s about a core lack of understanding about what drives fan satisfaction and loyalty. Too many individuals who are charged with keeping up revenues are purely marketing or sales-driven. The key word is “purely.” Executives in these roles don’t often enough have training in client retention, understand a strategic view of retention, or think “long-term” when they map out retention plans.

Maybe it’s because MBA schools rarely teach customer service and customer retention principles. Maybe it’s because serving someone isn’t as sexy as closing a new deal. Maybe it’s because they don’t understand the true financial impact of retention strategies, research, and structures. Maybe it’s all of the above.

But if organizations want to be successful long-term…consistently…they need to understand external retention strategies and the internal structures and culture to drive those strategies.

They need to have dedicated leadership in charge of retention, incented on retention, trained on retention, and motivated by relationship-building and retention.

Rethink retention.

Read our New Book – “Ask Yourself…Am I GREAT at Customer Service?” http://www.amigreatat.com/

Interested in improving your company’s customer service? See more at our new website! http://www.cssamerica.com/


“I Don’t Have Customers”

Posted on in World of Customer Service Please leave a comment

The meeting was going well, with a great deal of interaction between the 150+ people in attendance. Everyone was engaged and interested in learning and improving. The focus of the presentation was the results of a recent Mystery Shopping project that assessed various aspects of the organization’s performance from the customer’s perspective. The evaluation provided insight into the company’s web design, its financial processes, its sales and service functions, and its telephone systems among many other aspects of performance.

When the floor was opened to questions, one of the attendees said the following: “Listen. I make products. Why are we talking about this? I don’t have any customers.”

A loud gasp rippled through the audience. An argument ensued over whether that attendee had customers, who paid for the products, and how important service really is to this company. That conversation was a wake-up call to the organization.

We shouldn’t take for granted that everyone understands customer service is important. Based on this story, are we really sure that everyone believes that they even have customers?! When we’re trying to promote customer service within our organization, or get additional funding to retain more customers, or request resources to be more responsive in our service delivery, we’re often met with the answer “No.” We make assumptions as to why we hear “No,” and our assumptions often suggest that “we’re not getting our respect” or others “are pets of the executives.”

But in reality, we need to take on the responsibility to truly find out WHY in order to figure out HOW to overcome these obstacles. Start with the basics – who do the executives consider to be their customers? Is it important to the decision-makers to keep customers? What do the decision-makers consider to be the reasons why customers leave? Do those executives feel that people stay with a business for the same reason they start with a business?

That last question alone is a major red flag to any organization. It implies that advertising and marketing brought this customer in, so advertising and marketing are what will keep this customer as well.

Before you wonder why service isn’t “King” at your organization, start with the basics.

Ask those in-charge “Who’s Your Customer?”

Read our New Book – “Ask Yourself…Am I GREAT at Customer Service?” http://www.amigreatat.com/

Interested in improving your company’s customer service? See more at our new website! http://www.cssamerica.com/