customer service | Customer Service Solutions, Inc. - Page 80

Get Your Customers to Brag, Not Bolt - 4/8/25


Here are two customer retention concepts that we discuss with some sports clients: BIRG and CORF.  BIRG is Basking In Reflected Glory.  CORF is Cutting Off Reflected Failure. You want BIRG.  You want the customers feeling so good about your organization that they want to be a part of your Read more

Narrow Your Focus to Seek Excellence - 4/1/25


You’ve probably heard companies use phrases such as: “We want to go from being good to great.”  Maybe they’ve said: “We strive for perfection, and although we’ll never reach perfection, maybe we can achieve excellence along the way.” These organizations find some kind of a catch phrase or slogan, but Read more

Avoid the Unfriendly Ghost - 3/25/25


Last week we talked about the qualities of “PERKI Customer Service,” essentially what attitudes and actions are characteristics of those who provide great customer service.  This week, let’s take the opposite approach.  What are some of the mistakes that people make?  Maybe these are mistakes of omission or commission; Read more

PERKI Customer Service - 3/18/25


After having worked on hundreds of projects over the years with thousands of thousands of individuals, some things become pretty clear. There are certain traits held by people who are great in customer service.  Look at this list, and do a self-assessment.  Which apply to you? Positive and Patient Do you Read more

It Helps to Downshift - 3/11/25


One of the first tips I heard when I was learning how to drive related to what to do when the brakes fail - downshift.  Shifting into a lower gear can slow down a moving vehicle.  I would explain this in technical terms to you, but considering I’m not Read more

Patience is… - 3/4/25


Patience is a…pain in the neck.  Why is it so hard to be patient?  Those of us who work in customer service know that we constantly have to show patience with our customers.  We’re ready to move to the next step or the solution because we’ve heard this issue Read more

Everybody Doesn’t - 2/25/25


Joey received the compliment, but he was confused.  Paula, his boss, and Joey had their monthly one-on-one meeting, and Paula noted that, although he was new, Joey was already doing a great job!  While there were learning curves on some of the organizational policies and the technology that he Read more

A Simple Phrase to Transform Your Customer Feedback Approach - 2/18/25


I went to a restaurant called Big Ed’s (no relation) in Raleigh, NC recently.  It’s basically country cooking with fantastic breakfast options!  On the menu there was a quote that said: If you enjoyed your meal, tell a friend.  If not, please tell us. That was an excellent statement that embodies Read more

What Phones and Football Have in Common - 2/11/25


Congratulations!  You made it through weeks/months of hype for football’s Super Bowl!  You made it through hundreds of pregame shows and podcasts, endless debates on things endlessly inconsequential, 10 hours of pre-game shows on Sunday, what seems like 100 commercials designed specifically for the “Big Game,” and the longest Read more

Create Awareness of Alternatives - 2/4/25


Sandy was hungry, and she was on the move.  Driving between meetings, she saw the restaurant sign and pulled in.  The fast-food restaurant had two drive-thru lanes.  One was for any customer who wanted to place an order on the spot. The other was for mobile orders only.  The Read more

Don’t Zip to the Wrong Customer Service Solution

Posted on in Business Advice, World of Customer Service Please leave a comment

Instead of renting or buying a car, why not share it? That’s the premise of Zipcar – an organization using a “Blue Ocean” strategy to build a business.

And like every business, the customer’s experience is not all about the product; the employee attitudes and process impact overall perceptions and loyalty (and $$). So an Adweek article like Zipcar’s Customer Service Gets Horrible Reviews is the last thing a growing business needs.

However, what’s most interesting about the article is what some business experts suggest that Zipcar should do to improve the experience. In response to complaints about “dirty cars, rude reps, unreturned emails, last-minute changes,” advice is given such as “how about a lighthearted phone app where customers report the quality of the car they are picking up or returning.” So customers would report the cars are dirty? We already know there are dirty cars…

How about this advice – “Customers could be alerted that Zipcar is rating them internally and that bad ratings could result in fines or having their Zipcar membership revoked.” So we penalize the customers for bad ratings? So we want to artificially increase ratings?

These bits of advice are classic of people jumping from symptom to solution (create an app and punish customers?) without giving consideration for the root cause. Zipcar needs to ask why are cars dirty, why are reps rude, why are e-mails not being returned, and why are changes done last minute? Find the root cause, and the solution becomes much more clear. The solutions will probably deal with employee hiring/training/motivation/accountability, process improvements, better tracking of documents/vehicles (and yes, customers).

When you have an issue, “There’s an app for that” is rarely the best answer.

Listen to our latest podcast episode of “Stepping Up Service” on The MESH Network at http://themesh.tv/stepping-up-service/


City Gets at the Root of Water Shut-off Issues

Posted on in Business Advice, Government Please leave a comment

“If they would just read their mail…”

This is a statement I hear from a lot of clients when talking about their customers (oftentimes, it’s “if they would just read their e-mails…”). The problem with the statement is that it can put the entire blame for an issue on the customer, when businesses need to be asking “What can we control? What can we impact?”

Staff at the City of Marysville were having an issue. The number of water shutoffs was increasing each week – up to 80-100 from half that number. This was driving more work for the staff and obviously irate feelings from City residents. The City initially blamed the economy and an auto-dialer notification system that didn’t work with cell phones, but that was just a theory. And to more permanently fix a problem, you need to determine the root cause.

To get at the root cause, they asked the customers about the issue. Customers thought they hadn’t received the bill even though they had received it. The problem was that the bill looked just like any other document – non-descript. The shut-off warnings were also non-descript. So how do you remedy this? An article on the story notes “The UB Team discussed several options to remedy this, and eventually settled on a cycle of three bills in different colors during the standard bi-monthly billing period: first a white notice, followed by a pink late notice for past due, then a yellow shutoff notice that warned that water would be shut off if payment wasn’t completed or arrangements made with the Utility Billing Department.”

The number of shut-offs now average under 30 per month.

When you have an issue, don’t assume the root cause and solution. Don’t immediately blame the customer, even if you communicated to them. The question is – did they notice, understand, and act on the communication? If not, what’s within your control to improve communications?

You can’t control the customer; but don’t use that as an excuse for not looking at your own options for improvement.

Interested in improving your organization’s customer service? See our other blog posts at: http://serviceadvice.cssamerica.com/category/government/

Learn about our CSS Government services at: http://cssamerica.com/cssgovt.htm


Help Drivers be Students

Posted on in Business Advice, Education Please leave a comment

The quality of the experience of a school student is based purely on their relationship with their teacher, right? The quality of the customer service at a hotel is based purely on their interaction with staff at the registration desk, correct? The season ticket holder’s perception of a sports club’s fan relations is based purely on their relationship with their sales representative, right?

I hope you didn’t agree with these statements, because so much about a customer’s perception of how they’re treated and valued is determined by people other than these key employees.

In the article New chief of Broward school buses: ‘We can fix things’, the new transportation director highlights one of her four key areas of focus being customer service improvements, particularly by training bus drivers. Now my company has actually trained bus drivers for a large school system as well, and there are reasons why this is done – whether drivers are with a student for 10 minutes one morning a week or for 45 minutes each way 5 times per week, a great deal of the student’s opinion (as well as their parents’ opinions) about their school experience can be impacted by these drives to/from school.

Granted, the experience in that classroom is hugely important, but many issues, relationships, discussions, delays, and general topics that require customer service skills occur on the bus.

The big point to take away is that we cannot assume that only one person impacts the customer’s opinion, and others are not relevant. We can’t assume that if an employee has a technical skill, then their communication and customer service skills are irrelevant.

Look at your organization through the customer’s eyes, and look at all of the touch points they have with individuals in positions not named “customer service” or “fan relations” or “reception.” See the impact that these others have on customer perceptions, and ensure they have the customer service skills to succeed.

Make students of your employees by teaching them customer service skills, techniques, and principles.

Learn about our CSS Education services at: http://cssamerica.com/cssed.htm

Interested in improving your educational organization’s customer satisfaction? See our other blog posts at: http://serviceadvice.cssamerica.com/category/education/