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Is Their Poor Planning Your Emergency? - 12/17/24


Have you ever heard the saying:  Your poor planning is not my emergency. I’ve heard it said often – not necessarily directly from one person to another.  More typical is that I hear it from the person having to drop everything and do something immediately because someone else didn’t think Read more

Empathy Examples for Everyday Situations - 12/10/24


I’ve often said that empathy is the single most important characteristic of people who are great at customer service.  If empathy is essentially “to understand the other person,” it helps so much to have that ability in order to specifically help someone.  To talk to what’s unique about them.  Read more

Tell Them Why You’re Giving Thanks - 12/3/24


Thank you! Merci! Danke! Doumo! Gracias! It seems like every language has a translation of Thank You.  Even though I only fluently speak English and speak Spanish, un poco, I – and probably most of you – have heard some or all of the translations of "Thank You” noted above.  Read more

Refine Your Decision-making Process - 11/26/24


Every day, you make decisions of what to do and what not to do.  And in the world of customer service, often the affected parties are our customers, our co-workers, and our company.  Here are a few quotes to consider when you’re thinking about evaluating and refining your decision-making Read more

Acting on the Guiding Principles for Great Customer Service - 11/19/24


In last week’s tip, we shared 5 Guiding Principles for Great Customer Service.  This week, let’s address what “taking action” looks like on those key principles.  If last week was about what to do and WHY, this week is about the HOW. Engage with Interest: To engage with interest, proactively Read more

Guiding Principles for Great Customer Service - 11/12/24


It’s hard to know every procedure, every policy, every technique possible to handle every situation correctly.  After all, maybe our procedures are standard, but our customers are not.  Maybe our policies stay pretty consistent, but our customers’ needs and issues, their attitudes and actions can change from customer to Read more

From a Simple Question to an Exceptional Experience - 11/5/24


Phyllis loves her job.  It’s not just because she loves being a customer service representative, not just because she really likes her co-workers, and not just because she enjoys her company.  It’s because she really appreciates her customers, as well. A customer had ordered a register book off the company Read more

Fix One Problem without Creating Another - 10/29/24


If you’ve ever had an issue with your dishwasher, this will sound familiar.  I’ve dealt with so many dishwashers over the years, and they always seem to have some kind of an issue.  Maybe it’s because of the mix of water and technology, but for whatever reason, these never Read more

Delight Your Customers - 10/22/24


Buddy the Bug Man was different.  His company was new, and the only reason why Janet tried him out was that the service she had used for years just wasn’t working.  Whether it was mosquitoes in the yard, ants in the kitchen, or cockroaches flying through on their way Read more

A More Complete Definition of Responsiveness - 10/15/24


I was purchasing something recently that was being custom-developed.  At one point, the company’s employee and I had a good 20 e-mails going back and forth - 10 from each of us.  Unfortunately, I broke my own rule, and I did not pick up the phone after 2 or Read more

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Poll the Kids?

Posted on October 5, 2010 in Business Advice, Education Please leave a comment

In a recent article on azcentral.com (http://www.azcentral.com/community/phoenix/articles/2010/09/23/20100923glendale-deer-valley-district-poll.html), the Arizona Republic notes how a local school district polled students on such aspects of the school experience as safety, friendship, and the likelihood to graduate.

Our firm conducts these studies for many of our clients as well as providing mystery shopping services at the primary education, community college, and university levels. And while you can argue with some of the methodologies used for delivering the survey, what makes the information in the article particularly interesting is the fact that the survey asked about the student as a person – it asked about their personal feelings.

Think about your customers; when you conduct surveys, you’re often asking about demographics, preferences in products, certain aspects of the customer service you provide or your facilities and processes. But many customers create an affinity for the businesses they patronize based on how that company makes them feel, about how the experience makes them feel.

So why not ask them about their feelings?

One of the last things you want from a customer is apathy; so the best way to identify those that are apathetic is to ask about their feelings. Remember that 2/3rd of lost business is because the customer feels like you don’t care. So if their feelings contribute to their loss, you need to get in the habit of asking about their feelings.

Look at your surveys, and ensure they address how your customers feel about their relationship with your company, how they feel about the experience they have in interacting with your business – the people, processes, facility, and website.

To get a feel for your customer’s true satisfaction, ask how they feel.

Interested in improving your company’s customer service? See more information at: http://www.cssamerica.com/

Check out our new customer service book at http://www.amigreatat.com/


Take a Measure from Government

Posted on September 1, 2010 in Business Advice, Government Please leave a comment

When we work with our government clients, whether it’s an economic development division trying to retain local businesses, a property assessment division trying to efficiently serve its customer base, a City/County manager’s office trying to best manage such a large organization, we’ve found a consistent need – measurement.

When government is trying to measure over such a broad organization, they typically create an organization-wide balanced scorecard system. This metrics system will have the typical measures of Revenue, Cost, Quality, and Customer Service. But it will also have some more outcomes-oriented customer measures such as the percentage of residents on welfare and more capacity-oriented customer measures such as the percentage of residents living within “X” miles of a public park.

Let’s translate those last two measures to a typical business. Outcomes. An outcome is some end-benefit from what your service or product provides. It’s not the product itself. For a hospital, it’s the quality of life after discharge, not just how good the care was in the hospital. For a fine restaurant, it’s the enjoyment of the evening, not just the quality of the food. For an automobile dealership, it’s the feeling when driving or knowing you own a particular brand, not just the gas mileage. These outcomes often relate to the feelings your customers have as a result of their engagement with your company. They should be measured to make sure your services had a positive ongoing impact.

The other example metric dealt with Access. How close you live to a park can determine your ease of access and likelihood to use it. Similarly, what percentage of the population lives near a grocery store, what percentage of season ticket holders receive a sports team’s newsletter, and what percentage of long-term customers have online access all help to determine the customer’s access to the company. A greater access leads to a greater chance to develop relationships and retain the customer.

Learn from these atypical measures from government to know how well you impact your customers and to ensure you have adequate access to them.

Interested in improving your company’s customer service? See more information at: http://www.cssamerica.com/

Check out our new customer service book at http://www.amigreatat.com/


Are Your People and Processes Stressed?

Posted on August 5, 2010 in Business Advice, Education Please leave a comment

Growing too fast? That is actually a problem some organizations are having. Even in this tough economy, community colleges, for example, are busting at the seams.

With unemployment high, getting low-cost, high quality targeted education is in more demand than in any time in recent memory. But just like throwing a baseball as fast as possible can highlight flaws in a pitcher’s delivery or swinging a golf club as fast as you can highlights flaws in the swing, so does having tremendous student demand highlight operational flaws for community colleges.

We were recently contacted by a community college which is engaging us to mystery shop their registration and financial aid processes. Their concern is that their processes and people are being pushed by the new volumes, and they’re also concerned about the customer experience that results. What are employee attitudes like? Are staff patient or rushed? How long are the waits, and how does the organization manage waits? Are there unnecessary delays and paperwork in the process? How many steps are in the processes, and how long do they take?

There are many questions to answer – questions that become more and more important as organizations’ people and processes are stretched to the limit.

Where are your people and processes stretched too far? Maybe it’s not because you’re growing too fast; in this economy, maybe it’s because you’re trying to do more and more with less and less.

Find out if this new normal in today’s economy has created a new experience for your customers.

Interested in improving your company’s customer service? See more information at: http://www.cssamerica.com/

Check out our new customer service book at http://www.amigreatat.com/


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