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Uncover Silent Concerns - 8/5/25


One of the customer service statistics we have quoted many times over the years is:  For every complaint you do hear, there could be 26 other customer issues that you don’t hear. And when we bring up that statistic, we bring it up because we want to make sure companies Read more

Talk Yourself Up to Take Down Their Anxiety - 7/29/25


I believe that most customer service people are pretty humble, so I’m not asking you to lose your humility.  But I do have one ask of you… When that customer is anxious or nervous, when they fear the future because the future is unknown or it could be laced with Read more

Use Little Acts to Make a Big Impact - 7/22/25


A WOW Experience is not always one instance, one act that blows away the customer.  It’s not always an over-the-top-the-employee-saved-the-day act of brilliance.  Sometimes a WOW is the sum total of a series of little things that others don’t do – those actions that differentiate you from others.  The Read more

Avoid Some Stress by Addressing Issues Quickly - 7/15/25


It’s good customer service to resolve issues quickly.  The customer sees the light at the end of the tunnel.  They more quickly bring their anxiety and stress, their negative emotions down.  And they more quickly get to a solution. But this tip is not about them.  This tip is about Read more

Better Customer Service through Better Teamwork - 7/8/25


We spend so much time talking about what great customer service looks like in those 1-on-1 Moments of Truth, that we often neglect to discuss what goes on inside the company that leads to those great moments.  We’ve talked about customer handoffs within an organization, but what does a Read more

Highlight the Hidden Value - 7/1/25


Marketing campaigns often highlight a particular product and ALL the features and extras that the customer will receive… “For 3 low, low payments of only $39.99, you not only get these world-renowned chef knives, but you can also get this free laser-etched spatula!  AND THAT’S NOT ALL!  We will also Read more

Don’t Harp on the Customer’s Mistake - 6/24/25


Seth’s daughter, Sarah, had missed some swim classes, and Seth remembered that the aquatics center had several make-up classes available late in the summer.  So Seth pulled up the class schedule on his phone, found one that worked on his and Sarah’s schedules, and planned to attend a session Read more

Create Customers for Life - 6/17/25


Veronica has gone to the same automotive service shop for at least 20 years.  She bought a new car about a year ago, and this is the third car she’s brought to the shop instead of taking her car to the dealer where she bought it.  She’s had three Read more

Don’t Turn the Customer into the QA Department - 6/10/25


Roberta received a form with information filled in by the company after her conversation with the account rep.  Roberta just needed to review the information, fill in some of the blanks, sign it, and resend it in order to set up a new account. She noticed that the effective date Read more

Imitate to Improve - 6/3/25


Oscar Wilde said that “Imitation is the sincerest form of flattery.”  Now this doesn’t mean that plagiarism is the sincerest form of flattery.  Nor does it mean that great impersonators such as Rich Little, Dana Carvey, or Frank Caliendo are always offering flattering portrayals of those that they imitate. Wilde’s Read more

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PERKI Customer Service – 3/18/25

Posted on March 18, 2025 in Customer Service Tip of the Week Please leave a comment

After having worked on hundreds of projects over the years with thousands of thousands of individuals, some things become pretty clear. There are certain traits held by people who are great in customer service.  Look at this list, and do a self-assessment.  Which apply to you?

Positive and Patient

Do you convey positive messages to co-workers and customers, trying to focus on what you/they CAN DO rather than what can’t be done?  Do you try to avoid interrupting others, try not to make them feel rushed?

Empathetic and Efficient

Do you convey an understanding of the other person and their situation, so they feel you care?  Are you organized and proficient enough to be productive and responsive?

Relationships and Responsibility

Do you know how to get to know people, build trust, determine their likes/dislikes, and address their uniqueness?  Are you reliable, dependable, and accountable for your duties and actions?

Knowledgeable and Kaizen-oriented

Do you know your processes, policies, products, and people?  Do you try to improve yourself, your organization, your quality, your service experience?

Interested and Intentional

Do you focus on the other person, conveying your interest with your words, your expressions, your body language and tone of voice?  Do you think about the purpose of what you say and how you say it – before you speak – considering why you’re asking the question or making the statement, considering the effect on the other person?

In considering these questions, how did you do?  If you excel at any of these, pat yourself on the back!  And if any of these “PERKI” attributes are not strengths or are areas that could be improved, make a game plan for your own professional development.

Chart a course for providing better customer service.

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It Helps to Downshift – 3/11/25

Posted on March 11, 2025 in Customer Service Tip of the Week Please leave a comment

One of the first tips I heard when I was learning how to drive related to what to do when the brakes fail – downshift.  Shifting into a lower gear can slow down a moving vehicle.  I would explain this in technical terms to you, but considering I’m not technical (especially when it comes to automotive engineering), let’s just say that downshifting leverages the engine RPMs to essentially slow down the vehicle.

I noticed early on in my career that when situations got anxious or were intense, I tended to downshift.  Not that I would rev my engines, but rather I would try to figure out how to slow myself.  It seemed that in difficult situations, tough conversations, unexpected deadlines or changes in priorities, I handled things better if I allowed myself to slow down physically and mentally, and tried to understand the situation a little bit before making decisions or taking action.  The situation wouldn’t come at me too rapidly, because I wasn’t running into the situation so rapidly.

On a separate but related note, I’m somebody who likes to do things exceptionally quickly, and early on that was a plus.  I was highly productive…until mistakes happened.  Then I became highly unproductive.  I learned that doing things exceptionally quickly has risks, particularly if there’s not a quality check, there’s not a pause to think through decisions and review documents before pressing “Send” or taking action.  I had to learn to slow down at the beginning to think through the process.  I had to learn to slow down at the end to ensure everything was clean before I put something out there for others to review and evaluate.

Resolving issues quickly is imperative to good customer service.  But jumping in too quickly and not resolving an issue because one doesn’t fully understand the root cause of the problem – that is not good customer service.

Working quickly is exceptionally important.  But having to do rework on the backend because of something that wasn’t done right on the front end can create frustration, delays, and ultimately, low productivity.

When you’re trying to get through your To Do list, or you’re trying to address a difficult customer situation, downshift – slow your body and your mind before you jump in.

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Patience is… – 3/4/25

Posted on March 4, 2025 in Customer Service Tip of the Week Please leave a comment

Patience is a…pain in the neck.  Why is it so hard to be patient?  Those of us who work in customer service know that we constantly have to show patience with our customers.  We’re ready to move to the next step or the solution because we’ve heard this issue 100 times, but the customer is still telling their story, and they waited 15 minutes on the phone to get to us, so they don’t exactly want to get rushed through their opening statement.

We’re ready to end the meeting, but our boss decides to wax eloquent about something she did in college that deals with fishing or football or physics, and we’re supposed to somehow relate this to our day-to-day job.  So, we have to be patient.

Our new co-worker asks 1,000 questions, and we have 1,000 answers, but we don’t have 1,000 hours.  We have to be patient.

Patience Quotes

Cato said that “Patience is the greatest of all virtues.”

Kierkegaard said “Patience is necessary, and one cannot reap immediately where one has sown.”

There’s an old saying that “Patience doesn’t always help, but impatience never does.”

And here’s my favorite – from Lec.  I have no idea who he/she is, but it’s a good quote: “You have to have a lot of patience to learn patience.”

Patience Tests

For many of us, the skills that we need to learn most are the skills that are most tested.  And when it comes to personal interactions with people less knowledgeable on a topic than we are in customer service, people who are a little bit more anxious or upset, people who don’t quite appreciate all the different plates we have spinning at any given point in time – those types of conversations require extra patience.

Patience Positives

So when you show patience, realize you are doing something virtuous.  Realize that it might not reap you any immediate benefits, but it will help down the road.  Realize that showing impatience and interrupting others rarely leads to the right tone and a positive outcome.  And realize that you’re likely showing a lot of patience when you’re put in positions where you’re having to learn patience.

 Patience is…a virtue in customer service.

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